Project Finance Administrator at PATH

We seek to recruit a Project Finance Administrator (PADM) who will report to the Director of Operations and will be responsible for performing duties for specific projects as directed. The PADM will be based in Kisumu.

Specific duties and responsibilities:

• Work with Grants and Contract Services in the issuance of subordinate agreements, review and editing of donor reports, tracking sub agreement deliverables, comparing results against stated project objectives and tracking partner budgets.
• Review and approve requests for workshops and advances to support activity implementation
• Assist in the preparation and execution of contract mechanisms, including purchase orders and work orders.
• Provide administrative support to specific programs in monitoring of project activities.
• Assist in preparing and monitoring annual and project budgets.
• Track grant agreements and ensuring compliance with spelt out agreement policies & procedures.
• Provide programs with Project Activity Reports (PARs), labor reports and other project financial monitoring tools and making spending adjustments (re-classes) as required.
• Assist partners to build appropriate operational and financial systems to effectively receive, expend and account for donor funds.
• Regular review of program-wide adherence to identified compliance issues (including financial and narrative reporting) intervening where necessary.
• Ensure that procurement by projects is carried out in accordance with donor and PATH requirements.
• Maintain commodity tracking tool for specific projects.
• Maintain issue tracking tool for specific projects.
• Assist in preparation and follow up of VAT and Tax exemption on a case by case basis.
• Provide logistical support during project organized trainings.
• Maintain standard filing systems and ensure all projects retain up to date information and correspondences.

Required Experience

• Degree in business, finance or related field with at least three years’ experience creating and delivering training to colleagues at all levels, experience successfully mentoring staff in person and from a distance.
• Experience in Business World ERP is desirable
• Excellent analytical, financial management and budgeting skills.
• Ability to coordinate project work involving team members at junior and senior levels across the organization.
• Experience in Budget monitoring and management will be an added advantage.
• In-depth knowledge of USAID and other international donor requirements as well as experience managing contracts, agreements and sub-agreements.
• Ability to learn, adopt and champion new business systems and processes.
• Extensive knowledge of the Microsoft Office suite of tools, particularly Excel, Word and SharePoint, as well as the ability to learn other software tools readily and implement them successfully.
• Project management experience is desirable.
• Excellent English communication skills, both written and spoken.
• A high level of integrity and professionalism.
• Ability to identify business needs, gather and analyze information.

Candidates must have legal authorization to work in Kenya.

PATH is dedicated to building an inclusive workforce where diversity is valued.

PATH is an equal opportunity employer. Every qualified applicant will be considered for employment. PATH does not discriminate based on race, color, religion, gender, gender identity or orientation, genetic information, age, national origin, marital status, disability status, political ideology, military or protected veteran status, or any other characteristic protected by applicable federal, state, or local law.