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  • Senior Project Assistant at International Organization for Migration

  • Posted on: 15 April, 2019 Deadline: 19 April, 2019
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  • Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants. IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.

    Senior Project Assistant, (WASH) -Re-Issued

     

    Vacancy Notice SVN/IOMSO/022/2019

    Type of Appointment : Short term, six (6) months with possibility of extension

    Organizational Unit: WASH Unit

    Direct Supervision : WASH Programme Manager

    Overall Supervision: PRD Programme Manager

    Estimated Start Date : As soon as possible

    Context:

    The Ministry of Energy and water Resources is implementing the Project "Access to Water Supply and Sanitation for Rural Communities in Somalia Project” funded by the Africa Development Bank (AfDB) on behalf of Ministry of Energy and Water Resources, Federal Government of Somalia. The overall objective of the project is to improve access to water and sanitation services in rural areas of Somalia and reduce infant and under 5 mortality caused by Water, Sanitation and Hygiene (WASH) related diseases. The project targets 125,000 riverine and 50,000 nomadic people (including Internally Displaced People (IDP) returnees) through construction of solar powered mini water supply systems, and rehabilitation of strategic rural water supplies. Multiple water use for both humans and livestock will be promoted and the project will conduct community mobilization and awareness-raising on health and hygiene and promote Open Defecation Free (ODF) practices through the Community-Led Total Sanitation (CLTS) approach. The Institutional strengthening and project sustainability activities include training of key government staff on water quality monitoring and the beneficiary communities on essential Operation and Maintenance (O&M).

    The Ministry of Energy and Water Resources in consultation with ministry of Finance and African
    Development Bank, selected International Organization for Migration (IOM) as implementing agency of the project. IOM will be responsible management and coordination of the project. Theproject will be monitored by Project Steering Committee (PSC) comprising the Ministry of Energy and Water Resources (all regions), Ministry of Finance, Ministry of Health (FGS), and Ministry of Planning and International Cooperation, Ministry of Women and Gender to ensure alignment and
    compliance with FGS and donor coordination policies. The PSC will ensure that the needs of water
    and sanitation users are sufficiently reflected in the Project design as well as in selection of
    priority interventions

    Under the overall supervision by Chief of Mission, under the direct supervision of WASH Programme Manager in close collaboration and consultation with Ministry of water and energy of South West stat, Project steering committee as well as other IOM units, the incumbent will provide technical engineering support and monitoring to the WASH activities funded by the African Development Bank and implemented by international Organization of Migration (IOM) and report directly to the IOM WASH project Manager under Preparedness and Response Division (PRD).

    The position will be focused on providing support and assistance in various aspects of project’s
    administrative, financial and programme management functions.

    Core Functions / Responsibilities:

    • Provide technical and project support to design, planning, and Water Supply, Sanitation and Hygiene promotion for WASH unit.
    • Participate in site assessment and prepare report based on site assessments for intended for WASH development. instruments BoQs and RFQ including specification of equipment, following up on deliverables
    • Support Government and WASH implementing partners or contractors in the development of implementation plans, cooperation
    • Prepare work schedules projecting the projects implementation timelines.
    • Facilitate Water supply and sanitation projects implementation monitoring and evaluation
    • Provide guidance and support to government in regular field inspection visits to project sites for technical supervision, verification and certification of progress on works.
    • Provide capacity development to Government and partners where necessary, and prepare field visit reports.
    • Organize rapid project assessments and monitoring mechanisms and conduct periodic assessments on quality, quantity and timeliness of ongoing work.
    • Monitor integration of WASH activities and convergence with other sectors and ensure community consultation and maintenance training.
    • Monitor inputs, field activities and find solutions to obstacles and provide utilization reports for specific activities for donor report.
    • Provide inputs to the WASH weekly, monthly and quarterly and annual reports.
    • Provide inputs for proposals, donor reports, and other reports produced by the office.
    • Follow up timely submission of narrative and financial reports from partners including implementing partners and vendors as per the agreements.
    • Support procurement of goods and services for activities if requested, in accordance with the IOM procurement guidelines.
    • Document implementation through field photos, GPS, videos and beneficiary quotes, in close collaboration and coordination with Project development support unit and Public Information Unit.
    • Compile data on project activities for internal and external reports of IOM, clarifying outputs, achievements, challenges, corrective measures taken as well as future plans.
    • Ensure routine field site visits are undertaken and reports filed and shared accordingly,
    • Monitor project activities and work plan to verify that relevant activities are being implemented in accordance with agreed budgets and time frames and actual works progress.
    • Participate other activities related to the project as deemed by project manager, project implementation team, Project Steering Committee.
    • Assist in resource mobilization for PRD/WASH by identifying funding opportunities in general and collecting and compiling the latest key field data.

    Required Qualifications and Experience

    Education

    • Bachelor’s degree in Architecture or/ Civil Engineering or/ a related field or/ Diploma in Architecture/ Civil engineering with Five or more years practical experience;
    • A minimum of five years of experience working in Water and sanitation sector and/or community development in a repetitive organization or company in Somalia and/or with
      government institutions , preferably in South West regional state.

    Experience

    • Experience in assisting research and/or assessments in Somalia.
    • Experience in monitoring and evaluation of project performance.
    • Experience in liaising with government and local authorities, in particular Somalia.
    • Good knowledge of Microsoft Office and internet applications, knowledge of drawing and designing software, is an asset Experience in working in international organization, an asset.
    • Demonstrate professional competence and mastery of subject matter
    • Good writing skills and advanced knowledge of Microsoft Office with proven proficiency in Access, Excel and PowerPoint.
    • Excellent operational, organizational and communication skills and the ability to workn harmoniously with other colleagues from diverse backgrounds.
    • Experience of building relationships with a wide range of colleagues and partners.
    • Proven ability to manage competing priorities under pressure, meeting deadlines and work with minimum supervision.

    Languages

    • Fluency in English.

    Required Competencies Values

    • Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
    • Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
    • Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

    Core Competencies – behavioural indicators level 2

    • Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
    • Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
    • Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
    • Accountability: takes ownership for achieving the Organization’s priorities and assumes\ responsibility for own action and delegated work.
    • Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.
    • Managerial Competencies – behavioural indicators level 2
    • Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.
    • Empowering others and building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.
    • Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.

    Other

    Internals of the Organization candidates, as well as external female candidates, will be considered
    as first-tier candidates. This vacancy is also open to second-tier candidates.

    The appointment is subject to funding confirmation.

    Appointment will be subject to certification that the candidate is medically fit for appointment,
    accreditation, any residency or visa requirements, and security clearances.

    Method of Application

    Interested candidates should submit CV and a cover letter indicating the Special Vacancy Notice Number (SVN No.), Position Title and the Duty Station with three professional referees and their contacts (both email and telephone) to: recruitmentsomalia@iom.int

    Posting period:

    From 12.04.2019 to 19.04.2019

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