Facilities Manager at Crystal Recruitment

Responsibilities

• Manage the upkeep of equipment and supplies to meet health and safety standards
• Plan and coordinate all installations (telecommunications, heat, electricity etc.) and refurbishment
• Weekly reporting by compiling checks carried out in the week across branches
• Compile and analyze monthly costs and advise on trends and areas of improvements.
• Meeting demand production schedules to ensure contractual turnaround time commitments are achieved.
• Work with the branch managers / regional managers with an aim of ensuring uniformity in office outlook and in-service provision across the board
• Inspect buildings’ structures to determine the need for repairs or renovations
• Review utilities consumption and strive to minimize costs
• Supervise all external staff facilities (custodians, technicians, groundskeepers etc.) and external contractors
• Ensuring that monthly company bills in Nairobi yard, Mombasa yard and branches are paid on time (Electricity, Water bills etc.)
• To get information from the supervisors on a daily basis from branch level on any issues and share with the operations team on a weekly basis.
• Assets tagging per branch
• Control activities like parking space allocation, waste disposal, building security etc.
• Allocate office space according to needs
• Handle insurance plans and service contracts on need basis (Company license etc.)
• Keep financial and non-financial records
• Perform analysis and forecasting
• Any other duty that may be given by your supervisors /managers

Qualifications

• Proven 5 years’ experience as a Facilities Manager or relevant position
• Well-versed in technical/engineering operations and facilities management best practices
• Knowledge of basic accounting and finance principles
• Excellent verbal and written communication skills
• Excellent organizational and leadership skills
• Good analytical/critical thinking
• BSc/BA in facility management, engineering, business administration or relevant field
• Should have an understanding of the Transport industry.
• Relevant professional qualification (e.g. CFM) will be an advantage

Skills

• Great project management skills
• Clients/ customer Focus
• Communication proficiency
• Problem solving/ analysis
• Communication skills
• People management skills