The Network of African National Human Rights Institutions (NANHRI) is a regional umbrella body that brings together 44 African National Human Rights Institutions. NANHRI, whose Secretariat is based in Nairobi, Kenya, is currently registered under Kenyan law as an independent legal entity and has been operational since 2007.
The Network seeks to support and strengthen National Human Rights Institutions in Africa as well as to facilitate coordination and cooperation among themselves and between them and other key human rights actors at the regional and international level.
NANHRI invites applications for prequalification from eligible bidders for the supply of services in the under listed categories for the year 2019-2020:
B : Supply of General Goods
1 NANHRI/08/2019 Supply and delivery of General Office stationery
SECTION 2: Instructions to Applicants
Format and Signing of Application
The prequalification document shall be without alterations, omissions or conditions except as necessary to correct errors made by the applicant, in which case such corrections shall be initiated by person or persons signing prequalification.
Submission of Application
Applications for prequalification shall be submitted in sealed envelopes marked with the prequalification document name and reference code numbers deposited with NANHRI are to be received on or before on or before 24th of May 2019 5:00 pm.
Please note that late submission of documents will not be accepted. Canvassing for tenders by bidders/applicants or by proxy shall lead to automatic disqualification.
In case of firms, only suppliers registered with Registrar of Companies under the Laws of Kenya in respective merchandise or services are invited to submit their Pre-Qualification documents.
The Supplier’s financial condition will be determined by latest financial statements submitted with the prequalification document as well as letters of reference from their bankers regarding suppliers’ credit position.
Value for money: Prequalification will not only be based on the prices of goods or services on the supplier’s price list but on best on quality of the goods or service at reasonable prices.
Cost of Application.
The applicant shall bear all costs associated with the preparation and submission of the prequalification documents.
Clarification of Prequalification Documents.
The prospective applicant requiring any clarification on the prequalification documents may notify the NANHRI in writing to the e-mail address firstname.lastname@example.org with a copy to email@example.com or call on +254 718201821
The organization will respond through email to any request that it receives earlier than four (4) days prior to the deadline for the submission of applications.
Amendments of prequalification documents
At any time prior to the deadline for submission of applications, NANHRI may, for any reason, whether at its initiative or in response to a clarification requested by a prospective applicant, notify the prequalification documents by issuing subsequent addenda.
The addendum thus issued shall be part of the prequalification document and shall be communicated in writing to all the purchasers of the prequalification documents. Prospective applicants shall promptly acknowledge receipt of each addendum in writing.
In order to afford prospective applicants reasonable time to take an addendum into accounting preparing their applications, the organization may at its discretion, extend the deadline for the submission of applications.
SECTION 3: IMPORTANT INFORMATION
Corrupt or fraudulent practices
NANHRI requires that applicants observe the highest standards of ethics during the procurement process and execution of contracts when used in the present conditions following terms as defined as follows:-
Corrupt practices means offering a bribe, giving, receiving or soliciting or anything of value to influence the action of a public official in the procurement process or in contract execution
Fraudulent practice means a misrepresentation in order to influence a procurement process or the execution of a contract to the detriment of NANHRI and includes collusive practice among applicant (prior to or after prequalification submission) designed to establish prices at artificial noncompetitive levels and to deprive NANHRI of the benefits of free and open completion.
NANHRI will reject a proposal for award if it determines that the applicant recommended for award has engaged in corrupt or fraudulent practices completing for the contract in question.
Information relating to the examination, evaluation of applications and recommendations for prequalification of the successful participants shall not be disclosed to applicants or any other persons not officially concerned with the process until pre-qualification of the successful applicant has been announced. Canvassing will lead to automatic disqualification.
Notification of Qualified Applicants
Applicants whose applications are determined to be successful will be notified in writing by the organization.
NANHRI’s right to accept or reject applications
NANHRI reserves the right to accept or reject any application, and to annul the prequalification process and reject all applications, at any time prior to approval of contract, without thereby incurring any liability to the affected applicant(s) or any obligation to inform the affected Applicant(s) of the grounds for NANHRI’s action.
Acceptance of the Approval: The successful participants shall be required to acknowledge in writing the acceptance of their prequalification document to NANHRI.
Interested parties may download documents from NANHRI’s website (www.nanhri.org ) at any time. Duly filled pre-qualification forms (HARD COPIES) should be returned on or before 24th of May 2019 5:00 pm. The forms should be enclosed in a plain sealed envelope, clearly indicating the category number and addressed to:
Network of African National Human Rights Institutions (NANHRI)
2nd Floor, CVS Plaza, Lenana Road
P.O. Box 74359-00200