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  • Accountant at Church World Service

  • Posted on: 13 June, 2019 Deadline: Not Specified
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  • The Resettlement Support Center (CWS RSC Africa) operates a US refugee resettlement program in sub-Saharan Africa through a Cooperative Agreement with the Department of State/Bureau of Population, Refugees and Migration. CWS RSC Africa is responsible for the preparation of refugee case files for adjudication by US Citizenship and Immigration Services (USCIS) officers, as well as the out-processing and cultural orientation of all approved cases. CWS RSC Africa is administered by the Church World Service Immigration Refugee Program (CWS/IRP) and is based in Nairobi, Kenya.

    Accountant

     

    Grade: 6(N)

    Level: Senior Specialist

    Salary: Kes.100,275 Monthly

    Administration: Finance

    Benefits

    CWS Global and CWS RSC Africa offer a total compensation package. CWS RSC Africa offers 22 vacation days a year, 30 sick days per year at full pay and 15 days sick a year at half pay, compassionate leave, and an Employee Assistance Program (EAP).

    Eligibility List

    The eligibility list established as a result of this job posting will be used for a minimum of six months or until the list is exhausted. This list will be used to fill any current and immediate future vacancies. Individuals who are interested in this position should submit their application materials now.

    Communication

    Please note CWS RSC Africa uses e-mail for all recruitment contacts. Please be sure to check your e-mail regularly.

    Application Materials

    Your application materials should clearly indicate how you meet the requirements of the position. Be sure your resume is in an easy to read format. Dates of employment on your resume should be in mm/yy format.

    Primary Purpose

    This position is responsible for the daily expenditure, management and maintenance of the RSC Africa financial records, in accordance with the guidelines of DOS/PRM and RSC Africa policies and procedures. The position also acts as a back up to the Senior Accountant and works closely with the Deputy Director for Administration, Human Resources staff, General Services staff and other staff in the Administration and Operations Departments.

    Supervision

    This position reports directly to the Finance Manager.

    Essential Duties

    • Administers, disburses and replenishes the Shilling and Dollar petty cash funds.
    • Enters check and petty cash payments into Sage 300 accounting system for RSC Africa.
    • Enters data into the accounts receivable module and distributes quarterly debtors’ statements to staff/Bill staff with any owed amounts.
    • Assists and organizes relevant documents for the annual audit both internal and external for RSC Africa.
    • Receives refunds of unused travel cash advances and any other cash and check refunds, issues receipts for any refund received and ensures regular and timely banking of all refunds received.
    • Review and ensure that Trip Expense Reports are reviewed and duly signed by the relevant staff supervisors and filed appropriately.
    • Performs quarterly stock-take of Inventory and prepares and submits a report on variances to the supervisor and General Services Manager for follow up.
    • Assists in budget preparation by providing requested data.
    • Follows sound accounting procedures and practices in conformity with GAAP, IAS and OMB circulars to ensure accuracy and transparency on the use of US Government’s funds.
    • Reviews purchase requests before they are turned into purchase orders.
    • Files and retrieves financial documents.
    • Assist with bank reconciliations on monthly basis.
    • Reconciles and disburses monthly, quarterly and annual statutory deductions and returns, including pension, withholding tax, NHIF, NSSF, PAYE, HELB within the statutory period.
    • Prepares monthly financial reports on accrual basis using fund accounting principles
    • Prepares staff Telephone Bills report and any other receivable and sends to payroll section on monthly basis.
    • Prepares and disburses accounts payable for approved purchases and contracts according to procedures and policies in place and share proof of payment with relevant contacts.
    • Undertakes all duties as may be assigned by supervisor in order to improve on internal controls and financial operations for the overall achievement of RSC Africa’s goals and objectives.

     

    Qualifications

     

    Education:

    • Bachelor of Commerce, Accounting, Finance or other Business Degree or four (4) years of experience in lieu of a degree required.
    • Computer Literacy and CPA qualification necessary for the position is required.

     

    Experience:

    • 5 years of paid work experience is required.
    • 2 years directly related specialized experience performing the essential duties in finance is required.
    • Experience in the Non-Governmental sector preferred.
    • Knowledge / Skills:
    • Knowledge of Excel spreadsheets and Sage 300 or similar accounting software preferred.
    • Knowledge of fund and accrual accounting principles is required.
    • Abilities:
    • Ability to maintain the confidentiality and integrity of accounts and budget information.
    • Ability to communicate effectively both verbally and in writing.
    • Ability to follow instructions from the Supervisor with a positive and receptive attitude.
    • Ability to conduct oneself in a professional and courteous manner to represent the best interests of RSC Africa and CWS/IRP.
    • Ability to maintain a high performance standard with attention to detail.
    • Ability to work independently and contribute to overall operations at management level.
    • Ability to manage a large and diverse workload under pressure with competing priorities.
    • Ability to work well as a team in a multi-cultural environment while maintaining a high level of motivation.
    • Ability to actively participate in the implementation of the U.S. Government Operational Refugee Processing Program in Africa.
    • Ability to deal effectively and courteously with a large number of associates, outside agencies, applicants and members of the general public.
    • Ability to carry out all of the duties of the position efficiently and effectively with minimal supervision; Ability to lead others and address issues as they arise.
    • Ability to maintain strict confidentiality with RSC Africa administrative and operational information.
    • Ability to analyze and solve complex problems.
    • Ability to effectively manage RSC Africa’s resources.

    Working Conditions

    Physical: This position requires bending, kneeling, sitting, standing, walking, pushing/pulling, handling objects (manual dexterity), reaching above shoulder level, using fine finger movements and lifting/carrying light loads.

    Environmental: Incumbents in this position will be exposed to marked changes in temperature and/or humidity, dust and infectious diseases and harsh weather climates.

    Special Requirements

    Certificate of Good Conduct is required before the start of employment. A valid passport and the ability to maintain a valid passport throughout the entire appointment is required, which includes having enough passport pages for travel. The candidate should be of good health, willing and able to travel extensively in often difficult conditions, and have a high degree of flexibility. Must have proof of Yellow Fever vaccination before traveling for CWS RSC Africa. Employee will be entrusted with the receipt, custody and payment of money.

    Licensing/Certification

    Certified Public Accountant Part III (CPAK) or Association of Certified Chartered Accountants (ACCA) required.

    Competencies

    Communication

    Ensure effective exchanges of information with others. Examples of skills and behaviors include speaking to others respectfully; expressing ideas in a logical, organized way; sharing information appropriately; and clarity and conciseness in written communication.

    Relationships

    Ensure constructive and supportive interactions with others. Examples of skills and behaviors include being positive and supportive when working with others; sharing information and resources freely; resolving conflict constructively; and proactively working to remove obstacles to success for others.

    Job Knowledge

    Utilize and apply job related knowledge to complete job tasks at a level that meets or exceeds expectations. Examples of skills and behaviors include utilizing job knowledge to solve problems or develop new approaches; maintaining or enhancing skills through continuing education; and taking on projects that will develop or enhance skills.

    Teamwork

    Work effectively and contribute as a member of a team. Examples of skills and behaviors include supporting other team members by sharing information; covering the work of others during absences, vacations etc.; and actively participating in developing ideas for ways to increase team effectiveness.

    Problem Solving

    Analyze information and develop solutions to challenges that arise during the course of performing a job. Examples of skills and behaviors include researching and collecting facts; defining the issues and the parties affected; formulating options/solutions for addressing the problem; and engendering support for and implementing the solution.

    Program Planning and Management

    Organize work and/or plan projects and ensure timely completion and/or successful implementation. Examples of skills and behaviors include identifying and analyzing program options; identifying the tasks and deliverables required for successful completion; managing one’s time; monitoring the resources involved and ensuring that they are directed most effectively; and working with all involved to ensure successful completion.

    Leadership

    Guide and direct oneself or other individuals and groups toward a desired outcome. Examples of skills and behaviors include taking the appropriate level of initiative to resolve problems or remove obstacles, bringing individuals together around a common goal; evaluating information and making decisions; navigating conflict and obstacles; and ensuring that communication takes place between all parties involved.

    Resource Building and Stewardship

    Balance the acquisition or investment of organization resources with responsible use of those resources in line with the organization’s mission. Examples of skills and behaviors include taking advantage of all opportunities to cultivate potential donors; evaluating situations to identify the best use of resources; and making responsible investments of resources that increase organization effectiveness.

    EEOC

    Church World Service does not discriminate on the basis of race, color, national origin, sex, sexual orientation, religion, age, disability, or veteran status in employment or the provision of services.
    Due to the volume of applications that we receive, only those individuals shortlisted will be contacted.

    Please note CWS RSC Africa does not accept resumes for positions that are not posted. All applicants are required to submit their resume using the on-line applicant tracking system.

    Method of Application

    Interested and qualified? Go to Church World Service career website on rscafrica.applicantstack.com to apply

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