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  • Executive Assistant at BBOXX

  • Posted on: 18 June, 2019 Deadline: Not Specified
  • View Jobs in Manufacturing / Production / FMCG View All Jobs at BBOXX
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  • BBOXX designs, manufactures, distributes and finances innovative plug & play solar systems to improve access to energy across Africa and the developing world.

    Executive Assistant

     

    Job Description

    Reporting to: Managing Director

    Location: BBOXX Head Office Nairobi

    The executive assistant provides high-level administrative support to the Managing Director and company management team by preparing reports, handling information requests and performing functions such as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings for the Managing Director and management team.  

    Job Responsibilities

    • Taking a lead at external correspondence, organizing meetings, managing travel arrangements, as well as creating and maintaining reports
    • Manage day-to-day administrative activities of the MD’s office by setting and monitoring schedules, organizing the incoming flow of work and following-up to ensure timely responses.
    • Professionally manage meeting requests, including drafting agenda and coordinating attendees
    • Plan and organize local & international business trips, including flights, accommodation and meetings with business executives
    • Prepare reports, presentations, agendas and Capture and distribute meeting minutes, filing and retrieving corporate records and documents.
    • Manage office petty cash and purchases
    • Maintain office cleanliness and well-organized layout

    Job Requirements and Qualifications

    • A Bachelor’s degree in Business Management or related field of study. Proven work experience as an Executive Assistant or similar role
    • Knowledge of office procedures
    • Solid experience with office management systems and MS Office
    • Strong communication skills (via phone, email and in-person)
    • Experience exercising discretion and confidentiality with sensitive company information
    • Excellent organizational skills with an ability to think proactively and prioritize work
    • Ability self-manage, work on own initiative, meet tight deadlines and balance priorities to achieve results

    Method of Application

    If you are up to the challenge, possess the necessary qualifications and experience, please send your CV and cover letter quoting the job title and expected salary on the email subject (Executive Assistant) to email address j.kenya@bboxx.co.uk

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