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  • Executive Secretary at Africa Management Solutions Limited (AMSOL)

  • Posted on: 17 July, 2019 Deadline: 18 July, 2019
  • View Jobs in Aviation / Airline View All Jobs at Africa Management Solutions Limited (AMSOL)
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  • Our Client, in the Airline industry, seeks to recruit a highly efficient and proactive EXECUTIVE SECRETARY to manage the office and administrative function, in providing executive support to senior management. The successful candidate will be responsible for the following:

     

    Executive Secretary

     

    Responsibilities

    • Arrange for travel ticketing and visa and per diem, and ensure trip reconciliation within 24 hours of return from trip; ensure any documents to be carried for any meeting is ready and handed out.
    • Maintain accurate diary of meetings.
    • Send out accurate and timely invitations for meetings, and ensure logistics are in place before meetings.
    • Write minutes as directed and ensure the minutes are completed within stipulated time, signed and readily available at all times.
    • Maintain up-to-date and accurate contact details for CEOs, partners and invitees to meetings and other events.
    • Prompt management on actionable matters arising from meetings according to timelines in Summary Decisions
    • Draft letters as instructed.
    • Ensure memos are signed and distributed to staff.
    • Maintain office area in a neat and tidy manner at all times and ensure chronological and regular filing of documents at least within 12 hours of completion of tasks.
    • Timely application for renewal of contracts.
    • Attend to enquiries by receiving phone calls etc
    • Arrange for presents and gifts for CEOs and other senior guests
    • Carry out translations into French as directed.

    Desired Qualities

    • Must be calm under pressure e.g during conferences/meetings.
    • Maintain confidentiality in all matters pertaining to the office.
    • Ensure that the office area is not unduly noisy during working hours.
    • Report incidences of indiscipline by staff such as absenteeism, poor time keeping, poor performance of duties whenever they occur.

    Qualifications

    • Bachelor’s degree in Business Administration or equivalent.
    • Relevant experience in offering executive support.
    • Fluency in written and oral French is a MUST

    Method of Application

    Qualified and interested applicants to send their application and detailed CV, indicating current and expected remuneration to recruitment@amsol.co.ke, explicitly indicating the position in the email subject line, by latest 18th July 2019.

    Only short-listed candidates will be contacted.

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