Human Resources Officer at Foreign and Commonwealth Office

Reporting to the Human Resources Manager, the Human Resources Officer (HRO) will provide compensation and benefits services to all Locally Engaged Staff (LE) /Staff Appointed In Country (SAIC) in ensuring a properly managed local staff medical and WIBA contract, preparation of staff pay and benefits, maintenance of accurate staff records and preparation of regular reports.

Roles and responsibilities:

Compensation and Benefits

• Point of contact for the Locally Engaged (LE) and Staff Appointed In Country (SAIC) staff insurance (medical and WIBA) in liaison with the Insurance Brokers on individual member issues
• Timely enrolment of all local staff on staff insurance (medical and WIBA) and deletion upon exit
• Administration of pension benefits for LE/SAIC staff in liaison with the pension administrator
• Perform all HR payroll functions, collating payroll paperwork ahead of 100% check by HR Manager;
• Provide coordination and secretarial support to the 1HMG committee

Administrative tasks:

• Track new staff arrivals and departures, changes in LE contractual circumstances and facilitate sign off and communication to the Regional HR Hub in Pretoria
• Maintenance of updated employee files, commission regular file audit and updating of all LE/SAIC HR records
• Liaise with HR Hub and Line Managers in tracking contract end dates
• Prepare and present monthly staff information reports including staff lists, bi-monthly Headcount report for presentation to the Post Operations Board and other various audiences
• Update and circulate next of kin details every six months
• Ensure timely processing of all invoices relating to staff insurance and HR related legal and training expenses
• Act as Prism HR Administrator for locally engaged staff
• Facilitate exit procedures and off boarding for staff