Secretary at St. Mary Academy

Responsibilities:

• Answering phone calls and redirect them when necessary
• Preparing and disseminating correspondence, memos and forms
• File and update contact information of employees, customers, suppliers and external partners
• Support and facilitate the completion of regular reports
• Develop and maintain a filing system
• Check frequently the levels of office supplies and place appropriate orders
• Make travel arrangements
• Route calls to specific people.
• Answer inquiries about company.
• Greet visitors warmly and make sure they are comfortable.
• Call persons waiting for visitor and guide the visitor to the waiting area.
• Ensure reception area is tidy.
• Coordinate mail flow in and out of office
• Handle phone calls from people calling in sick.
• Arrange appointments and schedule follow-up appointments.
• Cash out people when necessary.

Requirements:

• Certificate in Secretarial studies
• Interpersonal & communication skills.
• Ability to use Microsoft office applications.