The American Friends Service Committee (AFSC) is a Quaker Organization that includes people of various faiths who are committed to social justice, peace and humanitarian service. Its work is based on the Quaker belief in the worth of every person and faith in the power of love to overcome violence and injustice.
AFSC started to implement the Kenya Peaceful Youth and their Communities Program in 2018 after exploratory and pilot phases between 2012 and 2017. The goal of the program is to enhance social cohesion and sustainable peace among the youth.
BACKGROUND OF THE EVALUATION
The three objectives of the program are:
The program rolled out into two counties: Nairobi and Kakamega Counties. At the initial moment four partners were engaged: AVP Kenya Trust, Quakers Peace Initiative (QPI), Footprints for Change (in Nairobi County) and Friends for Peace and Community Development (FPCD) in Kakamega County. Later in mid-2019, a fifth a partner was engaged: Kenya Economic Youth Network (KEYNET) in Kakamega County.
Implementation of the program has focused on the first and last objectives. In September 2018 an external review of the program was made to come up with clearly defined objectives, results framework and delivery model in order to make the program effective.
AFSC would like to conduct an Evaluation to systematically and objectively assess the relevance, effectiveness, impact, sustainability and efficiency of the interventions of this program as well as the current operational context.
THE PURPOSE AND OBJECTIVES OF THE EVALUATION
The purpose of this evaluation is to consider a continuation of the peace program or development of new better one that draws lessons from the current.
The Specific Objectives of the evaluation are:
THE SCOPE OF THE EVALUATION The evaluation will look at the entire Kenya Peaceful Youth and their Communities program under the following suggested aspects:
The evaluation will cover Nairobi and Kakamega Counties where the program has been rolled out by AFSC implementing partners. The evaluator is expected to visit our five partners and an appropriate sample of the program beneficiaries in these counties.
To what extent did the objectives and activities of the program respond to the needs of the peace building process?
Is this program accountable to Peace Writ Large: the extent which the program ties with the country’s peace framework and AFSC shared security framework?
How grounded was the Theory of Change?
Has the program delivered its output and outcomes in an efficient manner: results against resources/inputs (funds, expertise, time etc.)?
What are the primary and secondary, direct and indirect, positive and negative, intended and unintended, immediate and long term, short term and lasting effects of the program? Does it impact significantly on key conflict or peace factors?
EVALUATION METHODOLOGY AND APPROACH
The evaluation will mainly employ participatory, quantitative and qualitative methods of research and use of methods such as interviews with direct beneficiaries, Focus Group Discussions (FGDs) with some beneficiaries of Implementing partners and program participants to establish impact of the program (appropriate sample size to be discussed with the wining consultant). Key tools to be used are Key Informant Interviews (KII), FGD guides and undertake short case studies to bring out the Most Significant Change among others, for primary data collection. The tools will be administered in a participatory manner to various respondents, including AFSC Kenya Staff, AFSC implementing partners and their staff, program participants and key informants. The secondary data collection will involve review of literature and documents from AFSC, which includes program proposals, progress reports, annual and training reports, mid-term evaluation, last year program evaluation, project documents, implementing partners reports, etc and partners reports. The findings of the evaluation will be validated and disseminated using appropriate dissemination tools and processes such as 1-day validation workshop with implementing partners and AFSC collaborating partners. The final report will be submitted to AFSC for further sharing with relevant stakeholders.
The evaluation will be carried out in a maximum of 15 working days during the month of September 2019. Validation could spill over to early October. The consultant is expected to deliver the following:
Evaluation Design/Inception Report
Prepare an inception report (approx. 3-5 pages) defining how the objectives, questions and reports as described in the TOR can be achieved within the evaluation. The inception report will also detail the evaluation design, methodology, and data collection tools to be discussed and agreed upon with AFSC before the beginning of the evaluation process. The evaluator is permitted to make suggestions to improve, supplement, or restrict the TOR. AFSC may decline any suggestions which modify the objectives and crucial questions of the evaluation, if not convinced of their validity.
Draft and Final Evaluation Report
Before the final report, the evaluator must also submit a draft report that will be reviewed during a one-day validation workshop in Nairobi. The final report will contain (max 30 pages without annexes) and has – as a minimum - to include the following contents:
Key data of the evaluation
Executive summary: a tightly drafted, to-the-point, free-standing document (about 3 pages), including the key issues of the evaluation, main analytical points, conclusions, lessons learnt and recommendations.
Introduction: purpose of the evaluation, evaluation scope and key questions. Short description of the program to be evaluated and relevant frame conditions
Key results/findings*: with regard to the questions pointed out in the TOR/inception report (including program and context analysis). Key findings must include partner feedback during validation workshop.
Conclusions* based on evidence and analysis
Recommendations* regarding future steps/activities/follow-up – carefully targeted to the appropriate audiences at all levels, relevant and feasible (if possible for each conclusion a recommendation).
Lessons learnt* (generalizations of conclusions applicable for wider use).
Most Significant Stories and analysis
Annexes (ToR, list of persons/organizations consulted, literature and documentation consulted etc.). CV of the consultant should be also annexed.
*The inter linkages between key results/findings, conclusions and recommendations / lessons learnt have to be logical, clear and transparent.
TIMETABLE AND PHASES
The timetable and phases will be negotiated with the evaluator, but it is anticipated that the level of effort will be 15 working days over a period of approximately two months:
PROFILE OF THE EVALUATOR
The evaluation consultant should have:
RESPONSIBILITIES AND DUTIES
This is an independent evaluation commissioned by the AFSC. The Terms of Reference are approved by AFSC. While the evaluator is expected to work independently, AFSC’s QIAR will assist in facilitating access to evaluation participants, documents, and solving problems and concerns that may develop throughout the course of the review. AFSC staff could help arrange transport and accommodation as needed and with prior approval by QIAR. QIAR, assisted by the program officers and support staff from AFSC office, is responsible for approving the Inception Report and providing comments on the draft Evaluation Report.
If interested in the assignment, kindly send a technical and financial proposal showing how you wish to carry out the evaluation, as well as the 3 references (one being on the most recent assignment) before or on 1600 hrs 09th September 2019 to;
The Quaker International Affairs Representative – Africa Region.
P.O. Box 66448 – 00800 Nairobi, Kenya
Or email: email@example.com
The AFSC is an Affirmative Action/Equal Opportunity Employer