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  • Office Administrator at Adept Systems, Management Consultants

  • Posted on: 10 September, 2019 Deadline: Not Specified
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  • A well-funded technology startup is looking to enter the Kenyan market. The product is an innovate IoT (internet of Things) based consumer service.

    Office Administrator


    Job purpose

    The company expects to have 50+ Head Office staff in Nairobi within 2 years and is currently recruiting an Office Administrator to help establish a high performing efficient organization.

    Key responsibilities

    • Ensure that the office runs smoothly and efficiently
    • Facilitate  domestic and international travel for staff
    • Coordinate and host meetings on behalf of the leadership team. 
    • Procure and manage office supplies and utilities such as electricity and telephony  
    • Ensure that all staff have the space and facilities to work effectively
    • Ensure that the office and facilities are maintained in good condition
    • Procure and oversee office cleaning services
    • Oversee the office security service and keep manage the distribution of keys and security passes
    • Manage receptionists, maintenance and office support staff
    • Handle administrative tasks connected with obtaining licenses and permits
    • Liaison with government agencies, commercial counterparties as necessary on routine tasks and issues
    • Perform ad-hoc administrative tasks/projects as per request of management
    • Oversee the Health, Safety and Environment of the Head Office

    Qualifications and Competencies

    • Bachelor Degree in Business Administration or related field. 
    • Minimum 3 years in a similar role
    • Good understanding of Kenyan business regulations
    • Experience in selecting and managing a range of suppliers and securing good value for money
    • Competent in the use of Word, Excel and PowerPoint
    • Good business accounting. A relevant qualification would be an advantage
    • Ability to lead a small team and establish and maintain a high degree of customer service
    • Work effectively under pressure

    Method of Application

    Interested and qualified applicants must provide current CVs, with telephone and e-mail contacts; addresses of three referees, and a cover letter with the above points to hr@indepthresearch.org

    Only shortlisted candidates will be contacted.

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