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  • Posted: Sep 10, 2019
    Deadline: Not specified
  • Adept Systems is a Kenyan company established in 1994, providing a full range of management consultancy services in the areas of human resources
    Read more about this company

    Office Administrator

    Job purpose

    The company expects to have 50+ Head Office staff in Nairobi within 2 years and is currently recruiting an Office Administrator to help establish a high performing efficient organization.

    Key responsibilities

    • Ensure that the office runs smoothly and efficiently
    • Facilitate  domestic and international travel for staff
    • Coordinate and host meetings on behalf of the leadership team. 
    • Procure and manage office supplies and utilities such as electricity and telephony  
    • Ensure that all staff have the space and facilities to work effectively
    • Ensure that the office and facilities are maintained in good condition
    • Procure and oversee office cleaning services
    • Oversee the office security service and keep manage the distribution of keys and security passes
    • Manage receptionists, maintenance and office support staff
    • Handle administrative tasks connected with obtaining licenses and permits
    • Liaison with government agencies, commercial counterparties as necessary on routine tasks and issues
    • Perform ad-hoc administrative tasks/projects as per request of management
    • Oversee the Health, Safety and Environment of the Head Office

    Qualifications and Competencies

    • Bachelor Degree in Business Administration or related field. 
    • Minimum 3 years in a similar role
    • Good understanding of Kenyan business regulations
    • Experience in selecting and managing a range of suppliers and securing good value for money
    • Competent in the use of Word, Excel and PowerPoint
    • Good business accounting. A relevant qualification would be an advantage
    • Ability to lead a small team and establish and maintain a high degree of customer service
    • Work effectively under pressure

    Method of Application

    Interested and qualified applicants must provide current CVs, with telephone and e-mail contacts; addresses of three referees, and a cover letter with the above points to

    Only shortlisted candidates will be contacted.

  • Send your application

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