As HR Coordinator, you will oversee the HR function and ensure all processes and procedures comply with legal requirements and industry best practice. You will also be responsible for building and maintaining a highly skilled, committed, motivated and productive workforce which can turn our dream into reality by championing a conducive work environment based on integrity and accountability.
This is a one-person HR department, so we are looking for an HR generalist with strong commitment and high energy.
Drive implementation, documentation and communication of all HR requirements across the organization
- Ensure that contracts, agreements and job descriptions are in place for all staff, contractors and volunteers, and updated as required.
- Keep, organize, maintain up to date staff files and the HR system to ensure legal compliance. Ensure confidentiality and security of employee data.
- Maintain the HR policy, and present to Board for approval. Conduct regular sessions with staff, to ensure it is appropriately communicated and understood.
- Manage all employee relations: work closely with staff and supervisors to address any grievances, concerns or HR issues quickly. Take the lead in disciplinary procedures as needed, according to the HR policy.
- Manage staff leave request processes.
- Ensure smooth and professional process for any exiting staff and required documentation.
- Manage safety, health and employee wellbeing; including implementation and oversight of WIBA insurance, health insurance, OSHA, fire safety, and more.
- Represent HR in the Management Team including advising on Kenyan labour laws and industry trends and best case practices
Drive employee motivation, development and performance
- Coordinate the Performance Appraisal System process by engaging managers to ensure PAs are completed as per schedule. Improve the PAs, and implement best practices to improve employee engagement and motivation.
- Develop and implement an annual training schedule based on PAs geared towards team building, capacity building and reduction of knowledge gaps.
- Work closely with managers to identify staff training, learning & development needs and opportunities specific to each department.
- Coordinate staff meetings (monthly staff meetings, trainings, community and orphan volunteer days, end year celebrations, team buildings, etc.)
- Coordinate the processes of recruitment, which includes vacancy announcements, sourcing candidates, shortlisting and interviews, with assistance from department leads.
- Liaise with Management for new offers, contracts, and salary determination.
- Constantly improve our orientation and onboarding, ensuring great integration of new staff, consultants and volunteers, setting them up for success.
- Keep, organize and maintain up-to-date employee records in the payroll system. Ensure that the wage sheet for casuals and the pay advice for staff is done monthly and submitted to the finance team.
- You are excited about bringing a talent management mind-set to an ambitious rural development organization.
- At least 3-5 years of work experience in Human Resources, ideally a busy generalist role.
- Proven skills and knowledge in all HR generalist areas, incl. payroll, contracts, labour laws, performance appraisals, PIP and recruitment.
- You have a vision for innovative onboarding and performance management driving organization culture and excellence.
- Strong past results in improving HR processes, ability to influence adoption in the team and iterating the process based on learnings.
- Experience in HR Software.
- You enjoy working in a people-facing role and you have strong communication, interpersonal and negotiation skills.
- You are very organized, with good time management and administration skills.
- You anticipate issues and have a proven track record of being resourceful in resource-constrained environments.
- Ideally you have engaged with grassroots organizations or non-profits before and you understand the different working culture in this space.
- You hold a degree in HR or related studies. CHRP is an added advantage.
- You are a member of IHRM and ideally hold a practicing license.
You have the right fit with our culture if
- You are compassionate and deeply care about children, youth and rural development.
- You value transparency and encourage accountability in all aspects of your life.
- You pride yourself on being flexible and adaptable to changing circumstances.
- You are humble and comfortable in varying settings, alternating between interacting with rural community members, international visitors and high-level stakeholder meetings.
- You value being part of a team that aims to set new industry standards.
Why work with us
- While our work with communities is very challenging, it is also very rewarding – you see lives changing before your eyes!
- You will be part of growing our impact with some exciting networks and partnerships that we have built over the past 15 years.
- We are on the journey to becoming a role model development organization and will in the process support many other CBOs and NGOs.
- We are a committed team and we care about each other.
- You will be living and working in a beautiful, calm and clean environment, with fresh air and close to Lake Victoria.
The role is based in our main office in a rural village in Rarieda, Siaya County.
We are looking for candidates who are excited about living and working in a rural setup for a minimum of 3-5 years. There is a six-month probation period and we will agree on performance and learning objectives
Interested female candidates are encouraged to apply to firstname.lastname@example.org by 27th September 2019.
Applicants should take time to reflect and make sure they resonate strongly with Rafiki wa Maendeleo Trust’s vision and mission before considering to apply: Website
Applications will be considered on rolling basis, If you don’t get a response from us two week after, the advert, kindly consider yourselves unsuccessful.