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  • Posted: Sep 27, 2019
    Deadline: Not specified
  • Fairtrade International is an internationally recognized, non-profit organization that works to secure fairer trade terms so that farmers and workers in developing countries can invest in a better future for themselves and their communities. Our global team works to directly connect producers and consumers and promote fairer trading conditions and sustain...
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    Grants Accountant


    You are responsible for the entire Partners’ Financial Management and Grant Management as well as for essential supportive tasks within the Fairtrade Africa (FTA) Finance Unit staff.

    TEAM: Secretariat


    Post holder reports to: Finance Manager

    Staff reporting to this post: none



    Key Performance Areas

    Grants & Partner Management

    • Ensure budget control by adequately checking all costs that are chargeable to grants/ projects.
    • Participate in grant proposal development and extensions, by providing technical support in development of grant budgets that are in line with effective implementation of grants, donor requirements and FTA policy
    • Review Field Financial Documents/Sub-grantee documents regularly to ascertain the level of internal controls in the financial process.
    • Continuously monitor budget commitments for projects and advise Line Manager on any significant occurrences
    • Monitor financial performance for grants and produce reports according to donor reporting requirements
    • Manage preparation, consolidation and distribution of timely monthly, quarterly and annual financial statements reflecting status of projects and or programs on grant-to-date basis in accordance with Generally Accepted Accounting Principles (GAAP) and donor requirements
    • Develop Partners financial reporting template and guidelines for use during reporting.
    • Facilitate transfer of funds to partners and ensure close monitoring of utilization of funds.
    • Carry out periodic review of internal control environment affecting both program and support operations for potential risk exposures; continually monitor and update the assessment of the control environment, keeping abreast of significant control aspects
    • Monitor compliance with grant funding requirements and provide appropriate guidance to programme and partner staff including allowable and non-allowable costs, grant closeout, preparation of budget modifications and requests for carry over or extensions as needed
    • Support developing/drafting contracts for partners that are compliant to FTA donors regulations
    • Regularly review of partner organization’s reports and provide them with documented feedback ensuring they comply with FTA Financial Management Guidelines
    • Execute other tasks and responsibilities assigned by the Finance Manager

    Financial Management

    • Post and review all expenditures and transactions in Hansaworld, according to programme and projects budgets and FTA guidelines
    • Ensuring that all information required for audit is availed including financial reports
    • Review payments, journal entries, cost allocations and other postings into accounting system and ensure proper coding, data quality and integrity of all accounting/financial transactions
    • Analyse risk areas in internal controls and recommend mitigating measures
    • Carry out monthly reconciliations of sub award accounts.


    Knowledge and experience

    Minimum Academic Requirement

    • A holder of university degree in Business Management, Commerce or any other equivalent qualification
    • Certified Public Accountant in Kenya and a registered member with ICPAK in good standing

    Other Specialist Training and technical skills

    • Command of Accounting Systems, in particular Hansaworld. Experience in Programme Management Information systems an added advantage
    • Experience in managing large donor-funded budgets and reporting to donors.
    • At least four years of experience in similar functions in an international non-governmental organization
    • Advanced book-keeping skills, including the ability to analyse financial information and prepare complete financial statements.
    • Experience in enforcing internal financial procedures
    • Proactive attitude to budget monitoring and reporting, preferably with experience in advanced reporting requirements
    • The candidate must be accurate, thorough, and able to consistently meet deadlines.
    • Proficiency in English language, both written and spoken
    • Possess advance Excel skills
    • Excellent interpersonal skills with ability to interact with individuals across multi-functional and cultural disciplines

    Minimum Years of Relevant Experience

    At least 3- 5 years’ experience in a similar position

    Communication demands and competencies

    • Good command of spoken and written English
    • Experience in report writing

    Method of Application

    Interested and qualified? Go to Fairtrade International on to apply
  • Send your application

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