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  • Posted: Oct 7, 2019
    Deadline: Not specified
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  • Voluntary Service Overseas is the world's leading development charity fighting poverty through volunteers. Join us to create a world without poverty.
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    Finance Officer

    Responsibilities:

    • Matching requisitions to LPOs and invoices and ensuring they are approved by relevant staff subject to approval limits.
    • Timely and prompt processing and review of payments to suppliers, volunteers ICFA & HCFAs, temp staff payroll preparation and staff advances processing.
    • Ensure statutory and regulatory compliance; (NHIF, NSSF, Sacco loans, PAYE, W/tax, HELB, NITA) and accurate remittances are paid on time and annual filing of returns.
    • In charge of preparation and coding of bank payment vouchers, payment processing and posting after review.
    • Manage all correspondence with banks and creditors to ensure sufficient liquidity at all times.
    • Providing monthly cash/bank forecasts to the Head of Finance & Operations/CD for approval and onward forwarding to treasury.
    • Ensure that all finance and accounts IT processes such as data entry and backups are carried out on weekly basis.
    • Responsible for carrying out Month end process filing and save reviewed monthly reports to T drive and share points effectively and on time.
    • Support the audit process including preparation of audit schedules for audit purposes for review by HoFO and support documentation extraction.
    • Invoicing of Donors, partners, Incomes accruals, hosted partners etc. invoicing, receipting and acknowledge incomes appropriately.
    • Carrying out Accounts codes reviews, allocations and reconciliation of all balance sheet items.
    • Sharing monthly, periodic staff, suppliers and partner’s advances statements.
    • Carry out Supplier statement reconciliations including medical insurance claims and reconciliations.
    • Raising reversal journals, preparation of recodes, their support and approvals.
    • Keep safe custody of cash, cheque books and financial records.
    • New staff/volunteer (joiners) orientation on finance policies, other VSO policies, and manuals and ensure finance clearance of leavers.
    • In charge of data/ file archiving and updates – soft and hard files and maintain soft & hard files for all transactions.
    • Exercise appropriate controls over and authorisation of all liquidations to ensure accuracy and completeness of documentation. Reviewing of accountabilities submitted by volunteers and staff.
    • Ensuring regular financial monitoring in the field are undertaken and any findings and recommendations are implemented in good time.
    • Work with other colleagues to provide support to finance team in country in financial accounting and management.
    • Maintain good relations with external donors by providing narrative and financial reports on a timely basis and in line with donor criteria when necessary.
    • Upon assignment by HoFO, support projects proposal writing, PTC development and Donor budget mapping.
    • Preparation of audit schedules, annual and quarterly financial reports/statement. Act as a focal point for coordination of organizational audits. Work with the HoFO and FA in ensuring that all activities, preparations and follow-up with respect to audits are done on time.
    • Full-fill other appropriate level responsibilities as defined by the Head of Finance

    Method of Application

    Interested and qualified? Go to Voluntary Service Overseas on www.vsointernational.org to apply
  • Send your application

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