Matching requisitions to LPOs and invoices and ensuring they are approved by relevant staff subject to approval limits.
Timely and prompt processing and review of payments to suppliers, volunteers ICFA & HCFAs, temp staff payroll preparation and staff advances processing.
Ensure statutory and regulatory compliance; (NHIF, NSSF, Sacco loans, PAYE, W/tax, HELB, NITA) and accurate remittances are paid on time and annual filing of returns.
In charge of preparation and coding of bank payment vouchers, payment processing and posting after review.
Manage all correspondence with banks and creditors to ensure sufficient liquidity at all times.
Providing monthly cash/bank forecasts to the Head of Finance & Operations/CD for approval and onward forwarding to treasury.
Ensure that all finance and accounts IT processes such as data entry and backups are carried out on weekly basis.
Responsible for carrying out Month end process filing and save reviewed monthly reports to T drive and share points effectively and on time.
Support the audit process including preparation of audit schedules for audit purposes for review by HoFO and support documentation extraction.
Invoicing of Donors, partners, Incomes accruals, hosted partners etc. invoicing, receipting and acknowledge incomes appropriately.
Carrying out Accounts codes reviews, allocations and reconciliation of all balance sheet items.
Sharing monthly, periodic staff, suppliers and partner’s advances statements.
Carry out Supplier statement reconciliations including medical insurance claims and reconciliations.
Raising reversal journals, preparation of recodes, their support and approvals.
Keep safe custody of cash, cheque books and financial records.
New staff/volunteer (joiners) orientation on finance policies, other VSO policies, and manuals and ensure finance clearance of leavers.
In charge of data/ file archiving and updates – soft and hard files and maintain soft & hard files for all transactions.
Exercise appropriate controls over and authorisation of all liquidations to ensure accuracy and completeness of documentation. Reviewing of accountabilities submitted by volunteers and staff.
Ensuring regular financial monitoring in the field are undertaken and any findings and recommendations are implemented in good time.
Work with other colleagues to provide support to finance team in country in financial accounting and management.
Maintain good relations with external donors by providing narrative and financial reports on a timely basis and in line with donor criteria when necessary.
Upon assignment by HoFO, support projects proposal writing, PTC development and Donor budget mapping.
Preparation of audit schedules, annual and quarterly financial reports/statement. Act as a focal point for coordination of organizational audits. Work with the HoFO and FA in ensuring that all activities, preparations and follow-up with respect to audits are done on time.
Full-fill other appropriate level responsibilities as defined by the Head of Finance