Finance Officer at Voluntary Service Overseas

Responsibilities:

• Matching requisitions to LPOs and invoices and ensuring they are approved by relevant staff subject to approval limits.
• Timely and prompt processing and review of payments to suppliers, volunteers ICFA & HCFAs, temp staff payroll preparation and staff advances processing.
• Ensure statutory and regulatory compliance; (NHIF, NSSF, Sacco loans, PAYE, W/tax, HELB, NITA) and accurate remittances are paid on time and annual filing of returns.
• In charge of preparation and coding of bank payment vouchers, payment processing and posting after review.
• Manage all correspondence with banks and creditors to ensure sufficient liquidity at all times.
• Providing monthly cash/bank forecasts to the Head of Finance & Operations/CD for approval and onward forwarding to treasury.
• Ensure that all finance and accounts IT processes such as data entry and backups are carried out on weekly basis.
• Responsible for carrying out Month end process filing and save reviewed monthly reports to T drive and share points effectively and on time.
• Support the audit process including preparation of audit schedules for audit purposes for review by HoFO and support documentation extraction.
• Invoicing of Donors, partners, Incomes accruals, hosted partners etc. invoicing, receipting and acknowledge incomes appropriately.
• Carrying out Accounts codes reviews, allocations and reconciliation of all balance sheet items.
• Sharing monthly, periodic staff, suppliers and partner’s advances statements.
• Carry out Supplier statement reconciliations including medical insurance claims and reconciliations.
• Raising reversal journals, preparation of recodes, their support and approvals.
• Keep safe custody of cash, cheque books and financial records.
• New staff/volunteer (joiners) orientation on finance policies, other VSO policies, and manuals and ensure finance clearance of leavers.
• In charge of data/ file archiving and updates – soft and hard files and maintain soft & hard files for all transactions.
• Exercise appropriate controls over and authorisation of all liquidations to ensure accuracy and completeness of documentation. Reviewing of accountabilities submitted by volunteers and staff.
• Ensuring regular financial monitoring in the field are undertaken and any findings and recommendations are implemented in good time.
• Work with other colleagues to provide support to finance team in country in financial accounting and management.
• Maintain good relations with external donors by providing narrative and financial reports on a timely basis and in line with donor criteria when necessary.
• Upon assignment by HoFO, support projects proposal writing, PTC development and Donor budget mapping.
• Preparation of audit schedules, annual and quarterly financial reports/statement. Act as a focal point for coordination of organizational audits. Work with the HoFO and FA in ensuring that all activities, preparations and follow-up with respect to audits are done on time.
• Full-fill other appropriate level responsibilities as defined by the Head of Finance