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  • Posted: Oct 17, 2019
    Deadline: Oct 18, 2019
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  • Kenya Medical Association (KMA) is a voluntary membership organization open to all medical and dental practitioners registered in the Republic of Kenya. KMA works closely with the Medical Practitioners and Dentists Board (MPDB). It has joined its sister organizations within the East Africa region to form a cooperation in the health sector together with the...
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    Conference Internship

    Overall responsibility will be to liaise with the KMA National Office and the Conference Organizing Committee to oversee smooth facilitation of the conference and all the preliminary activities including fundraising. He/she will be expected to achieve high standards of output, performance and to constantly and creatively find ways of improving productivity and efficiency.

    Responsibilities

    • Assist in managing the 48th Annual KMA Scientific Conference (approx. 400 attendees).
    • Working with Conference Organizing Committee on delivering the event on time, within the budget, that meets and exceed expectations
    • Update conference website as needed
    • Work with KMA CEO to manage other events and conferences
    • Manage a wide range of organizational work to meet prescribed deadlines
    • Ensure the attendees of event leave with a positive experience
    • Managing social media accounts (Facebook, Twitter, LinkedIn), updating members about upcoming events, working on member group expansion
    • Communicating, maintaining and developing client relationships
    • Managing website content
    • Travelling to on-site inspections and project managing visits
    • Ensuring excellent customer service and quality delivery
    • Obtaining quotes from suppliers for all production needs of the events
    • Sending out update and post event emails to speakers, sponsors and delegates
    • Chasing in delegate and sponsor payments for the conferences with the aim of having all payments in prior to the conference
    • Copy checking all printed material with the Conference Organizing Committee
    • Accurately assisting the Accountant to process invoices received from suppliers on a timely basis
    • Comply with and enforce KMA established policies and procedures
    • Any other duty as may be delegated by the National Executive Committee Members (NEC)

    Qualifications

    • Must have a Bachelors’ degree in relevant field.
    • Experience in conference planning;
    • Teamwork: ability to interact effectively with others.
    • Excellent organizational skills to manage numerous details
    • Strong written and verbal communication
    • Problem-solve in a changing environment: analyze situations quickly and react appropriately with minimal supervision.
    • Strong work ethics: be a self-starter with strong initiative; be reliable.
    • Assertive personality to reach out to conference sites, potential speakers, management, participants.
    • Understanding of event planning, deadlines, and lead times.
    • Able to anticipate logistics needs of large groups of people.

    Method of Application

    Interested applicants should address their application and CV and contact details of three referees to nec@kma.co.ke with a copy to info@kma.co.ke by October 18, 2019. Interviews will be conducted on a rolling basis. Please note that only shortlisted candidates will be contacted.

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