Program / Grants Assistant at Jhpiego

(Based in Nairobi)

Reporting to the Kenya Country Lead, the Program/Grants Assistant will help manage the administrative, financial, logistical and programmatic tasks required for the program.

Roles and Responsibilities:

• Coordinate and support program, financial, contractual, monitoring, and administrative functions of the Tupange Pamoja team such that activities are implemented according to plans and in a timely fashion.
• Assist in preparation, monitoring and tracking of project budgets under guidance from the Kenya Country Lead/Finance Manager.
• Assist program and administrative staff and consultants to produce letters, documents, reports, presentations and materials for distribution (including word processing, basic data analysis, photocopying, etc.).
• Support the Finance and Grants teams in tracking and maintaining expenditure records for both program and grantees.
• Assist in organization of meetings, field visits, and other project activities: maintaining the project management calendar and keeping it up-to—date; and gathering technical updates for program planning, training, components of evaluations and other studies on related programs including documenting project lessons learnt.
• Maintain a program filing system, both electronic and hard copy, for the office and ensure that final program documents and grants documents are appropriately stored
• Perform other programmatic, secretarial support and administrative duties as assigned by the supervisor to ensure smooth
  functioning and achievement of project goals as required.

Qualifications:

• A Bachelor’s degree in Social Sciences, Accounts/Finance or Business—related degree with at least two years’ experience in a similar or related position.
• Ability to work in an efficient and prompt manner in areas of correspondence, logistics for local and international travel, filing and record—keeping.
• Basic understanding of accounting/finance processes.
• Experience working in a busy office; strong organizational skills; and able to handle multiple tasks with minimum supervision and deal with pressure.
• Excellent written and oral communication skills in English.