Assistant Factory Accountant at TotalEnergies Kenya (Formerly Total Kenya Limited)

Job Details

• Partner with Factory Accountant and Production team and procurement team to execute the proper factory accounting and stock keeping
• Provides required financial information to Management
• Drive strong Governance and Internal Controls in the Factory
• Manage factory Budgets and costs under jurisdiction
• Provide direction & leadership Stock control team

Responsibilities

Stock Movement

• Direct and supervise Warehouse clerks based at Factory in the proper execution of stock control tasks.
• Check the proper filling and updating of relevant files ( sales File, Goods return, credit note requests
• Maintain/extract from Navision and consolidate stock movement reports and circulate the same on daily basis.
• Review production posting transfer files to ensure correct quantities are captured on trial balance.
• Review Good Receipt Note file for material receipts against vendor invoices & LPOs
• Check and Validate proper posting of receipts to correct codes and LPOs
• Weekly perform factory spot checks and stock cycle counts including validation of production related stock for raw materials, WIP (if any) and Finished goods
• Perform reconciliation of inventory at Factory considering all relevant changes.
• Flags up redundant/obsolete stock to management for disposal
• Supervise inventory Movement and Sales at Factory and manage stock transfers by location.
• Update inventory trial balance with Finishing of jobs ( Review & Change status) against Product Transfer Note(PTN)

Project Management- IT and Related Improvement

• Assist in carrying out manufacturing trials from the finance perspective, perform cost comparison.

Cost Accounting

• Calculation of Cost Production in a timely and accurate manner (
• Timely and accurate reporting of factory results ( Actual inputs & outputs)
• Perform Final landed cost of materials( additional charges until stored at relevant bay)
• Review material cost and changes per consignment and impact on margin
• Perform analysis and utilization of trucks and perform costs and benefits ( generate P&L for each; 3 HINOs & prime Mover)
• Provide production related proposals for input into the annual budget preparations
• Identifies cost and asset utilization improvement opportunities, and co-development of solutions
• Effective use of BOM for product costing.

Vendor Management

• Check Transport invoices against delivery notes and agreed rates ( transport invoices)
• Perform 3 match (LPO/Delivery Note & Invoice): Check proper posting of receipts into Navision as per delivery.
• Manage posting of Petty Cash & checking

Safety, Health, Environment

• Observes all Safety, Health & Environmental related issues as per the company’s documented Policies and Legislation

Key Stakeholders

Internal

• TTFA Staff
• TTEA Corporate Team

External

• Customers

Qualifications

• Proven experience in successful Cost accounting and Inventory Control role from manufacturing background a must.
• 3+ years’ experience hands on in the same position.
• Degree in finance/Accounting/ Business related
• Candidates must be a CPA / ACCA finalist
• Proven ability to utilize Finance systems accurately and efficiently
• Able to manage own workload, set and meet deadlines and operate independently with minimum supervision.
• Excellent Microsoft Excel
• Strong computer skills, including experience with Microsoft Office applications and ERP system experience (Navision preferred), implementation knowledge will be an added advantages.

Knowledge Skills & Abilities

• Good understanding of accounting practices & related software with emphasis on Navision
• Good knowledge of Internal Control System
• Strong in numeracy.
• Fluent in English (spoken & written)
• Ability to ensure task completion & meet stated deadlines
• Good delegation skills
• Good interpersonal & communication skills including report writing
• Strong analytical skills

Attitudes / Behaviors

• Innovative
• Proactive “Can do” attitude
• Eye for detail & analytical
• Good team builder & player
• Disciplined
• Honesty & integrity