Analysts- Grants Management Unit at Bioversity International

Job Description

Grant’s administration: 

• Provide support to the management, administration, and monitoring of the portfolio of projects assigned and ensure that the commitments of the Legal documents with the donors & partners are accomplished in the dates established. 
• Conduct review of donor contracts and facilitate their negotiation following the Alliance’s policies and procedures and facilitate the process of contract clearance and signature. 
• Set up new grants in the systems and communicate grant opening to internal stakeholders, maintain   an   overview   of   reporting   requirements (deadlines, templates, etc.)   and communicate it regularly to relevant internal stakeholders. 
• Ensure comprehensive information management and filing system,  ensuring  donor contractual documents, reports, and key correspondences are consistently and frequently filed in the Alliance system and other data bases. 
• Liaise with donors on all grant-related issues, including submission of donor reports and 
  requests for project variations. 
• Work closely with the resource mobilization unit, finance, legal, researchers and other areas of the organization to ensure that contracts are executed on time 
• Support scientists in the overall management and monitoring of grants, sharing information about compliance requirements and reviewing adherence to them. 

 Sub-grants administration: 

• Coordinate capacity assessment and due diligence review of prospective partners. 
• Ensure Partners’ awareness of reporting requirements, research ethics and contractual  compliance. 
• Draft Sub-grant agreements connected to the assigned project portfolio to ensure  compliance with prime donor’s requirements. 
• Track and collect cleared reports to be filed in the appropriate digital repositories. 
• Provide ongoing support to internal stakeholders and partners throughout theSub-grant  lifecycle on administrative and compliance issues including contract modifications. 
• Development, maintenance, and updates to the Grant Management Unit manuals, tools, templates,  policies,  SOPs,  and  guidance  documents.  Sharing Africa perspective and experiences. 
• Proactively proposes strategies or procedural changes required for the Alliance to stay 
  compliant with changing donor regulations or requirements. 
• Participate in project review meetings and provide input from Grant Management Unit. 

Requirements

• Bachelor’s degree in international development, International Relations, Economics, Business Administration or another relevant field;  
• Minimum of 3 years progressively responsible experience in the administration and 
• Monitoring of grants (review and negotiation of grant contracts, donor reporting, 
• Monitoring of grant implementation, development or implementation of grant-related procedures, grants management training and facilitation.  
• Previous experience working for international development and/or research, organizations, NGOs or UN agencies.  
• Experience of project management, including understanding of project budgeting, budget management and financial issues.  
• Proficiency in relevant software programs (Word, Excel), PowerPoint;  
• Excellent organizational skills including the ability to manage multiple priorities, meet 
• deadlines while still maintaining attention to detail and accuracy, and problem solve effectively;  
• Proven track record of building collaborative relationships across and within internal teams, and with external stakeholders.  
• Demonstrated to ability to work effectively as part of a team with people in a multi-cultural and multi-disciplinary environment, including with external stakeholders; excellent interpersonal skills.  
• Excellent communication skills in English, both verbal and written including the ability to organize and write clear and concise reports.  
• Communication skill in French is highly desirable. 
• Experience of implementing and/or using information management systems (grants databases, ERP systems, etc.)