Finance Director/Business Official at Global Communities

Responsibilities

The FD/BO will ensure proper management of grant funds within Global Communities as well as the partner organizations. S/he is responsible for overall maintenance of the project’s grants management system and advising on issues related to general compliance and implementation. S/he will also oversee the work of finance staff; coordinate, design and carry out training courses for finance staff; orient partners on donor regulations; monitor financial procedures, policies and reports; and provide ongoing support in financial management. The FD/BO will be based in Nairobi with frequent travel to project sites. The high-level responsibilities include, but are not limited to:

• Maintain comprehensive sub-grant agreements which stipulate the necessary policies and procedures for administering sub-grants.
• Ensure compliance with CDC/PEPFAR rules and regulations and legal and regulatory requirements governing the award
• Maintain information on the contractual obligations of sub-grants.
• Work with project team and follow-up with partners to ensure information flow and assist in collection of financial information and report writing.
• Meet submission deadlines and requirements for programmatic and financial reports.
• Advise on the amount of funding to be dispersed based on the approved budget and ensure timely settlement of funds by implementing partners.
• Coordinate monthly budget projections, cost allocation and reporting
• Develop and embed best practices to comply with donor financial rules, supporting donor proposal budgeting, and expenditure tracking
• Monitor and provide management information on risks to the Finance Director and PI
• Monitor sub-grants and institute a system of financial templates to monitor sub-grant expenditures against partner budgets.
• Coordinate, design and conduct grant management training courses for financial staff
• Analyze financial statements, audits and other documentation.
• Identify organizations eligible for grants based on pre-determined criteria and assess the credibility of organizations and proposed programs.

Qualifications

• Bachelor’s Degree in Business, procurement, Commerce, Finance, Economics Accounting, Management Auditing or related field and a member of the Institute of Certified Public Accountants of Kenya (ICPAK).
• Minimum of eight to ten (8-10) years of professional experience, with five to seven (5-7) years of experience working with a national/international non-profit organization in senior grants accounting and compliance management.
• Indepth understanding and experience of working with proposals, contracts and cooperative agreements from institutional donors
• Experience of complex planning and budgeting processes including the ability to provide clear guidance on donor policies and procedures
• Experience with financial management training, sub-grantee financial reports, and audits.
• Excellent communications skills, both written and verbal.
• Member of the Institute of Certified Public Accountants of Kenya (ICPAK).