Programme Associate at Global Alliance for Improved Nutrition (GAIN)

About the Role

The Programme Associate will provide high level support and operational guidance to the GAIN Kenya country programme team, actively contributing to the smooth running of the project operations and facilitating effective communication between programme, operations and management teams in the Kenya office.

The Associate will be expected to take the lead on specific project components as directed and delegated by the project managers, in addition to high-level coordination and administrative support.

Key Responsibilities include.

• Identification and implementation of an effective coordination process for the organisation of project-related information in Kenya.
• Advice and guidance focal point for all project related queries relating to administration, logistics and finance from implementing partners, service providers and Government officials.
• Follow up with the operations teams and other senior staff to ensure project approvals and payments are made on time.
• Diary management for the Country Director and the Head of Programmes in Kenya.
• Oversee all Kenya project logistics including the organization of field trips, general travel, meetings, workshops and training.
• Responsible for the procurement of service contractors in close collaboration with project managers; including the drafting of RFPs and assessment of incoming proposals.
• In consultation with the CD, PMs, and Heads of departments, coordinate information & communication requests from internal & external partners

About You

• The ideal candidate should have strong project operations management, administrative, networking and communication skills, preferably supporting multiple projects.
• Demonstrated experience working with various senior level managers in a support role.
• In addition to this, the post holder should have proven ability to use initiative, prioritize, multi-task, and ability to handle high volume requests from programmes.
• Soft skills are highly valued in this role and as such will be required of the successful candidate.
• The post holder should be highly flexible, with strong written and verbal communication and presentation skills, including a proven ability to communicate diverse and disparate information and messaging in simple and concise formats.
• An education background in bachelor’s degree level in business administration, international relations, communication or other related field or equivalent work experience is preferred.