Job Vacancies at Adeso

POSITION SUMMARY

The Senior Program and Communications Officer (SPCO) – Fellowship will lead the program team in Nairobi and provide oversight and management support for all programs, business development and communications requirements. The position will be based in Nairobi with frequent travel to Somalia. The position holder will work with the Executive Director to lead and coordinate the design, development, planning, implementation, monitoring, evaluation and administration of humanitarian relief and development programs in line with the organization strategy. The position will contribute to the preparation and reviewing of concept papers, proposals, and other funding opportunities for new projects/ programs in Adeso’s operations in Kenya and Somalia. The job holder will also work with the Program Managers and Country Team on the internal and external reports and the provision of high quality documentations.

SPECIFIC ROLES AND RESPONSIBILITIES

• Program and Business Development Support
• SPCO will lead the program teams and oversee all Somalia and Kenya programs and communications requirements including working with the NEAR programs.
• SPCO will work with the country program team in designing, developing new business opportunities and coordinating with the country teams. The role will include drafting of concept notes, proposal writing and performing background research. The SPCO will also be required to work closely with the program technical team, and the program design and quality unit and may be asked to lead proposal writing under the guidance of Executive Director and country team.
• Supporting in program management and communication including drafting regular internal and external communications, taking minutes of meeting, organizing appointments for Executive Director and taking responsibility for logistics for meetings and events, and following up with key project team members to ensure
• that the team is making progress against deadlines etc.
• Draft and edit monthly and quarterly program reports
• Manage electronic resources, files and databases needed for program management and business development systems for the organization. Maintain file for each grant with regular update filing on the progress and outcomes (assessment reports, studies, donor correspondences and external reports)
• Attend donor and coordination meetings on behalf of Adeso and actively engage in networking for funding opportunities and partnerships
• Assist in organizing, reviewing and coordinating the various field requests such as financial, procurement and programs for Executive Director processing and approval. As needed draft memoranda of understanding, development of teaming agreements, and other institutional agreements under the guidance of the Senior Program and Communications Officer.
• Supporting the coordination and preparations of the Head of Departments meeting, the quarterly program review meetings, and monthly senior management meeting among others.
• Supporting the preparation of speeches, presentations and other communication materials for the Executive Director as needed.
• Develop operational policies to ensure compliance and due diligence requirements where gaps exist.
• Social Media & Fundraising Management**
• Develop and execute social media strategies to leverage editorial content across a variety of channels as well drive reader engagement
• Manage Adeso’s current social media accounts;
• Assess Adeso’s current social media presence and determine which new channels offer the best opportunity to
• increase the organization’s online presence;
• Set targets for increasing Adeso’s visibility and reach via Facebook, Twitter, LinkedIn and other selected social networking sites;
• Analyze and optimize monthly social engagement analytics and ad performance on all platforms;
• Monitor monthly social performance ensuring the yearly goals are met or exceeded;
• Maintain a list of all social media accounts log-in information and always make sure HQ has the most up-to-date information; and,
• Develop and implement social media campaigns, including use of paid advertisements.
• Develop and manage online fundraising campaigns using Facebook, Gofundme, Globalgiving, and more.
• Content Development and Editorial Support
• Draft, edit and disseminate Adeso case studies and success stories to maximize their use on the website and social media;
• Support the writing and editing of Adeso’s publications, including annual reports;
• Promote Adeso in relevant social media and network spaces and manage the production and delivery of appropriate outreach material, including key publications such as the annual report.
• Provide direct support in the implementation of the Adeso to the Strategic Plan and Fundraising Strategy.
• Supporting Adeso in helping to establish social enterprises and other business/income generating opportunities including researching for opportunities and helping to develop operational systems for such enterprises and investments.
• Undertaking any other assignments, as may be determined by the Executive Director

SKILLS AND QUALIFICATIONS

• Bachelor's or Master’s Degree or its international equivalent in international development, or related field.
• Ability to quickly grasp complex technical concepts and make them easily understandable
• Ability to deliver high quality documentation paying attention to details
• Native English speaker with excellent writing and analytical skills. Ability to write clearly and concisely is a requirement.
• Excellent organizational skills
• Willing to learn and strong interest in program management and new business development.
• Strong and demonstrated program/project management skills.
• Ability to prepare reports and provide information to management in a timely manner.
• Ability to communicate in a clear, positive manner with diverse clients and staff.
• Demonstrated writing and editing experience.
• Self-motivated and able to work with minimal direction.

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POSITION SUMMARY

Adeso is looking for a dynamic and competent Program Coordinator that will be based in Nairobi with frequent travel to the project areas of Garowe and Badhan and other Adeso program areas in Somalia /Somaliland. The incumbent will be a full time member of Adeso Somalia team and will play a crucial role in the implementation of the project. Due to the urgency of this position, the applications will be reviewed on rolling basis and the potential candidates are encouraged to apply early.

SPECIFIC ROLES AND RESPONSIBILITIES

• Program Vision
  • Responsible for the overall leadership and the strategic vision on the implementation, coordination and the management of the Project. The incumbent will coordinate closely with the Program Officers, the Head of Offices in various offices, and the project team in ensuring the successful implementation of the project activities in accordance with donor requirements.
• Program Management
  • Lead the startup of the project implementation in the various locations, the day-to-day project activities coordination and ensuring the project activities are implemented according to the approved project documents and Adeso program wide standards.
  • Ensure the quality program implementation in accordance with the donor requirements and Adeso’s program guidelines. Work with the team to develop and continuously revise the implementation work plan in order to meet the program objectives.
  • Facilitate and ensure that the beneficiaries, the communities and the authorities understand well the program and they support its due implementation at the communities’ level.
  • Ensure the project implementation is responsive to the communities, the local authorities and the partners.**
  • As the focal person for the project partners, ensure there is proper coordination mechanism and the implementation of the agreed actions with the partners throughout the project period. Lead the development of the respective MoUs, joint action plans and the review of the joint action plan progress regularly.
  • Ensure the project is implemented on time as per the approved work plan, there is robust MEAL systems that will be used to monitor the project progress, outcome and impact.
  • Ensure effective project budget management in line with the approved award budget, effective cash flow planning, the project expenditure reviews and working closely with the country Finance Manager and Program Officer on the budget utilization process. As the award budget holder, ensure the project team understand the activities budget and there is strict compliance with the donor grant rules.**
• Team Management
  • Ensures that the project team is well managed, trained on the project requirements, including the implementation strategy, the MEAL systems and the sites levels partners’ management.
  • Ensure that each project staff has performance objective set on time, the scope of work is made clear at the beginning, regular feedback and appraisals provided according to the Adeso HR staff performance management policy. **
  • Ensure timely recruitment of the project staff, proper project induction provided and building the capacity of the national staff.
• Project Reporting
  • In liaison with the program team and the M&E team, ensure that regular program reports such as the monthly, the quarterly, the final reports (both internal and external) are done in a timely manner.
  • Directly manage the project continuous assessment, the external evaluations and ensure the proper documentation of the project outcome and impact.
  • Support the program consultants during the baseline and final program performance evaluation.
  • Work with the communication and M&E teams on the program continuous documentation.
  • Oversee quality control throughout the program life cycle, including ensuring implementation of the appropriate M&E tools and integrating them into the program activities.**

SKILLS AND QUALIFICATIONS

• Master’s degree in Economic and Livelihood Development, or first degree with relevant work experiences in relevant field (Business Administration, Food Security and Livelihood, Community Development etc.).
• Proven experience, at least 5 years in managing economic and livelihood programs in similar context- including community enterprise development, vocational youths training, markets systems and productive sectors value chains programing in East Africa.
• Clear understanding of technical program management i.e. project cycle management, project MEAL system and effective reporting skills.
• Proven experience in managing programs at community level, stakeholder management (local authorities and project partners). Ability to negotiate with partners, including the local government, the project partners and the community leaders.**
• Team player and understanding of remote team management (where appropriate), team building and effective team performance management skills.
• Ability to multitask, meet strict deadlines and able to work under pressure with little or no supervision.
• Proven experience in program reporting, donor reporting, excellent writing skills and the ability to document lessons learnt, best practices of programs implementation.
• Demonstrated flexibility and planning skills in problem solving in continuously changing context.
• Proven work experience in Somalia / Somaliland is desired. Qualified Somali speaking candidates are highly encouraged to apply.