Openings at LVCT Health

ACO/LVCT/05/2023

Job purpose

The Internal Audit and Compliance Officer will support the Audit &Compliance Manager to deliver on the compliance and internal audit functions of LVCT Health, ensuring that risks to the organization are well managed and that the organization adheres to its internal policies, systems, procedures and programs.

He/She will be directly responsible for the audit function of the office and provide required support in other audit functions

Roles & Responsibilities

• Assist with audit planning for assignments being undertaken including review of preliminary data and risk scoping.
• Assist in monitoring adherence to LVCT Health procedures and policies in relation to Procurement, Finance, HR and Programs as set out in relevant manuals and guidelines.
• Prepare risk reports of key and emerging risks including the heat map and ensuring that risk registers are updated by working with risk champions.
• Carry out assigned audits within timelines and prepare the audit reports for review.
• Conduct periodic risk assessments of the organization and where required partners within a risk-based audit framework. The audit reports shall form part of institutional strengthening and performance improvement plans.
• Assist in Coordinating and supporting training and workshops to LVCT Health staff in collaboration with Line managers on ethics, compliance and risk management, in particular LVCT Health Code of Conduct.
• Facilitate annual cross-organizational level risk assessments, prepare risk mitigation plans with focal persons, and support close and efficient monitoring of progress in the implementation of the risk mitigation plans.
• Hold discussions on issues with management to obtain clarifications and ensure complete issue resolution including corrective actions.
• Attend meetings and participate in risk review meetings.
• Develop regular review of the LVCT Health risk register.
• Assist with investigative activities whenever called upon including investigations in cases of fraud, loss or malpractices.
• Review and Update compliance checklists on need basis when new laws or regulations come into operation.
• Prepare compliance reports on overall status of compliance.
• Perform follow up of corrective actions and update the tracker.
• Conduct spot checks on inventory, cash held and assets in all LVCT Health offices on compliance with policies and ethical standards at least once per year.
• Prepare accurate and detailed work papers for all audit work done showing all exceptions, issues and conclusions.
• Coordinate risk assessments, identification and analysis(treatment).
• Following up to ensure statutory/donor and audit/review recommendations are implemented.
• Offer internal financial and systems audit support to the organization.

Skills, Knowledge and Abilities

• Minimum of Bachelor of Commerce Degree in Accounting/ Finance or a Business-related field from a recognized university and Professional qualifications in CPA part 2. CPA (K) is an added advantage
• At least 2 years’ experience in NGO set up preferably undertaking audit, grants compliance work or finance related work
• Good interpersonal and team building skills and knowledge of participatory approaches.
• Fluency in English. Excellent oral and written communication skills.
• Self-motivated, honest, high integrity, highly responsible, and punctual.
• Flexibility, adaptability, cultural sensitivity, team player.
• Ability to work both independently and as part of a team.
• Good knowledge and understanding of major donors’ audit and compliance requirements and reporting guidelines
• Demonstrable ability to work with minimum supervision.

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GCM/LVCT/05/2023

Job Purpose

Reporting to the Chief of Party, the role focuses on coordinating Grants management and reporting processes, working in collaboration with other teams to produce high-quality and timely donor reporting and conducting staff capacity building on grants and reporting. The Grants and Compliance Manager will be responsible for providing program and support teams with general Grants management support and advise on donor compliance and regulations to ensure grants are implemented on-track, on-time and on-budget. This position is ideal for a self-motivated and enthusiastic team player with strong grants experience who can produce quality deliverables within a limited time period.

Key Roles & Responsibilities

• Monitor and coordinate all phases of grants and restricted contributions from award through close-out, including grants administration, compliance, reporting and compliance with approved budgets, contract terms and legal or regulatory requirements.
• Ensure grants and contract budgets align with institutional budgets and forecasts.
• Work with finance team and program staff to ensure that key processes and systems are in place to manage grant risk assessments, donor financial compliance and reporting management processes.
• Revise all proposed Grants budgets prior to submission to ensure consistency with proposal requirements; accuracy in the calculation of salaries, direct and indirect expenses; compliance with established regulations; and makes recommendations to program staff for revisions when appropriate.
• Coordinate with management to ensure compliance with due dates for submission of budget, technical and programmatic reports to federal agencies and private funders.
• Read all proposed sub-contract and sub-grant agreements and applications to ensure compliance with terms of contract and Grant agreements between LVCT Health and its funders. Actively monitors sub-recipients and serves as liaison between program teams and finance team.
• Train all staff on the USG Grant and Compliance requirements and monitor adherence.

Budget Management and Reporting

• Engage with relevant staff to monitor personnel salary and benefit data for the purpose of identifying discrepancies, resolving problems and/or issues and ensuring that expenditures are in line with budget limits.
• Work with managers and other members of the Finance team to streamline internal financial reports and reporting processes to deliver more efficient, more effective and more useful reports and analysis.
• Collaborate with program staff in development of comprehensive annual program budgets incorporating funding from restricted and unrestricted sources.
• Ensure compliance with current program budgets and spending policies and proposes improved policies and systems regarding spending guidelines, cost savings, cost allocation and annual planning.
• Engage with program staff across the organization to monitor and revise program budgets throughout the year and life of project(s).
• Work with members of finance team during annual audit to ensure that relevant information is transmitted to the auditors in a timely manner

Minimum Qualifications

• Master’s Degree in Business, Procurement, Accounting, Finance, Management, Auditing, Economics or related field.
• A minimum of 7 years’ experience in NGO sector in Senior Grants/Compliance Management positions, preferably in USG funded projects.
• In-depth understanding and experience of working with proposals and contracts from institutional donors.
• Experience in complex planning and budget processes including the ability to provide clear guidance on donor policies & procedures.
• Ability to manage multiple projects simultaneously and meet time sensitive deadlines. Show a systematic effort to obtain needed data or feedback; and link long-range visions and concepts to daily work, ranging from simple understanding to an awareness of the impact at large on strategies and on choices.
• Up to date knowledge and understanding as well as experience in forecasting, negotiating, implementing the US Government funding.