Finance & Administration Officer at Options Consultancy Services Limited

Location: Turkana and Samburu, Kenya

Responsibilities for the Finance & Administration Officer Job

Finance

• Manage all cash transactions including: issue, track and clear operational and travel advances, daily payments of approved transactions
• Review expense reports (travel expense reports and operational expense reports) for accuracy and completeness and ensure that expense reports have been fully approved before payment
• Input data into the accounting system, ensuring accuracy in coding and description
• Maintain financial databases and ensure timely payments
• Ensure compliance with USAID and Options Kenya regulations and policies on all financial, administrative, and procurement activities
• Undertake weekly/monthly cash counts and reconciliations and monthly bank reconciliations,
• Undertake processing and payments of project activities through the M-Pesa platform
• Prepare and submit monthly cash forecast and funds requests,
• Produce monthly financial, Budget vs Actual and variance analysis reports
• Provide financial support to Options project team members (i.e. funds disbursement during trainings and budgeting for work planning)
• Support all internal and external audit requirements in liaison with the senior staff
• Support statutory returns filing on a monthly basis i.e. PAYE, NSSF, NHIF and Pension

Administration

• Produce and maintain an Asset Register and ensure compliance by USAID regulations
• Maintain a project Risk and Issue Register and share with the Options Program Manager
• Ensure accuracy, completeness and timely submission of Options staff time sheets
• Set-up and maintain personnel files for all Options staff using the Options Kenya Human Recourses Handbook
• Support Options staff with all administration tasks
• Support proper orientation, on-boarding and supervision of Staff members as required

Logistics

• Assist with preparation and logistical support for workshops, meetings and seminars
• Support Options staff and consultants with all travel arrangements
• Comply with Amref, Options Kenya and USAID safety procedures at all times, and contribute to building a strong culture of staff safety

Finance & Administration Officer Job Qualifications

• The candidate will hold at minimum CPA 2(Section 4) qualification in accounting and a bachelor’s degree in finance and/or accounting
• The candidate will have at least 3 years of NGO experience in a similar role
• The candidate will have demonstrated strong finance and accounting skills, including experience with QuickBooks. You will have good experience and knowledge of USAID-funded projects
• The candidate will have strong multi-tasking, inter-personal, and Microsoft Office suite skills ( advanced in Excel)
• The candidate will be fluent in English and Swahili.
• A practical knowledge of the Turkana and/or Samburu context would be an added advantage