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Winrock is a recognized leader in U.S. and international development with a focus on social and environmental issues. As a mission driven, field-based organization, we believe that sustainable development is inclusive and that complex challenges require integrated solutions. We pride ourselves as a learning organization that embraces continuous improvement i...
Position Summary:
The Finance and Office Administrator will provide the administrative and logistical support necessary for the implementation of the Sustainable Water for the Mara (SWM) Activity. SWM is an anticipated 3-year activity under the USAID-funded Sustainable Water Partnership (SWP) that will help Kenyan and Tanzanian stakeholders in the Mara River Basin to safeguard adequate quantities of acceptable quality water for human well-being, ecosystem services, livelihoods and socioeconomic development. The Finance and Office Administrator will be based in Kisumu, Kenya.
ESSENTIAL Responsibilities:
Finance
Provide day to day oversight of and maintenance of financial and accounting aspects of program operations
Manage all bookkeeping, bank accounts and cash flow to ensure sufficient funds are available for effective and efficient project implementation
Submit monthly expense reports and cash flow statements; prepare and submit projections for monthly cash needs to Winrock’s Headquarters Office
Review local sub recipients’ financial reports, monitor compliance with USAID regulations
Prepare monthly payroll and related taxes, including the recording of applicable benefits
Work with Winrock Home Office to prepare quarterly financial reports to USAID
Prepare all accounting records in accordance with audit standards (donor and local), and oversee on-site work with auditors, as appropriate
Ensure that adequate and appropriate internal controls are in place and meet Winrock standards
Administrative and Logistics Support
Assist SWP Team Leader in day to day project operation matters as per project needs
Organize and maintain all records and files in accordance with national, Winrock and donor requirements
Develop and maintain effective office information management systems, serve as primary liaison with office service providers (landlord, utilities, others as applicable)
Oversee management of a transparent, effective and efficient procurement process for all material resources; maintain inventory and files in accordance with applicable policies and procedures
Manage vehicle pool and coordinate travel for project staff
Manage project property in compliance with USAID and Winrock guidelines and regulations
Provide administrative and logistical support for SWP workshops, seminars, and other events
Human Resources
Coordinate processing of personnel forms such as attendance, time sheets and leave records
Manage and track staff benefits and entitlements stipulated in their respective contracts (health insurance, paid leave, etc.)
OTHER RESPONSIBILITIES:
Participate as member of key staff in strategic and implementation planning
Maintain confidentiality of all official matters and files
Other duties as assigned by Team Leader and SWP Program Director
Qualifications:
Minimum three years increasingly responsible accounting and fiscal management experience
Knowledge and understanding of applicable USAID and Government of Kenya and Tanzania accounting and audit rules and requirements
Knowledge of and experience in managing U.S. Government and international organization funds, preferably for USAID projects
University degree (B.A./B.S. or higher) in Finance or Accounting or related topic
Experience in using QuickBooks accounting software preferred
Experience working in a similar position with NGO, business or international organizations required
Proficiency in English required
Ability to demonstrate the highest level of ethical standards at all times
Ability to travel up to 25%
If you are experiencing issues accessing our career application portal, please submit your CV, cover letter and the title of the position for which you are applying to jobs@winrock.org
Send a Fax to human resources at 501.280.3093.
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