Accountants at National Council of Churches of Kenya (NCCK)

(AC-JHH)

Duties

• Have good control over receivables – Outpatient collection, Inpatient collection, Morgue collection and Shop collection
• Control on cash and credit business
• Bank the daily cash collected
• Credit sales follow up to done promptly
• Monitor all services are billed
• Monitor, prevent and control any revenue leakage in the system
• Audit all inpatient bills to ensure all services are billed correctly
• Make surprise audit to cash involving departments like Radiology, Lab, Pharmacy, Wards, Morgue, Shop, Stores
• Periodical audit on all revenue comes in and all expenses goes out
• Manage petty cash with due care
• Petty cash should not be taken from day to day collection
• Pay vendors on time and prioritize the payment based on criticality
• All financial transactions must be recorded in Insta, Tally
• Generate necessary reports as and when requested by the management
• Guide and manage departments under you efficiently and effectively
• Wise financial planning must be done for effective and efficient management of the hospital
• Follow with credit business partners like Insurance and corporates for prompt payment
• Reconcile bill raised and payment received
• Make internal audit plan for all departments involve in financial transactions
• Monitor the general functions of the department on a daily basis to ensure that the process and protocols are being adhered by in the department related to billing and payment collections.
• Oversee the discharge process and take all necessary steps to minimize errors in billing during the discharge process
• Roaster Management – Ensure that all shift responsibilities of Billing assistants are met and proper management of leave’s and duties of staff is done at all the branches that you are responsible
• Escalate matters related to various departments to respective HOD’s for ensuring smooth and trouble free services to the patients and their attendants
• Maintain the report and follow for the individual outstanding post discharge. Present data for the same as and when required. Escalate and recommend cases for waivers/ resolution to the management for settling the cases
• Recommend cases pre or post discharge for waiver if some error is found in billing or related to any information flow from various related departments
• Initiate and recommend service recovery from staff for any careless error resulting into revenue loss post discussion and approval from the reporting head.
• Ensure that adequate desk resources and technical support is available to the billing office
• Initiate and recommend cases for recovery against credit bills related to staff
• Calculate waivers for staff cases as per the company policy and process HR approval notes
• Develop and Maintain a good relationship with the consultants and customers
• Coordinate with various consultants for all inpatients billing related services and be one point of contact for them for their queries related the patient’s bills and their shares.
• Ensure follow up and redressal of all possible internal and external customer grievances
• Improvise on processes and protocols for providing better service
• Prepare MIS reports and communicate the same to the management related to billing and collection.
• Ensure that adequate desk resources and technical support is available to the billing office
• Work out process and protocols across various departments for ensuring functioning as an integrated system
• Take active interest in the performance management and development of all team members. Appraise employee performance and facilitate team engagement activities
• Update staff regularly for any changes in the department related processes and protocols, take updates from staff for problems being faced by them
• Liaison with various corporate and government departments with regard to solving queries raised by them and coordinate cases for VIP patients
• Prepare and analyze the monthly financial information and MIS.
• Verifying, updating and timely generation of the MIS to help senior management take informed decisions.
• Assist the financial head in preparation of the annual budget and financial forecasting.
• Monitor all capital expenditures against the annual budget and work towards effective cost control while adhering to the departmental vision.
• Present budget comparisons against the actual on regular basis and highlight any deviation found to the reporting authority.
• Monitors cost and profit performance of all departments regularly and suggests corrective action wherever needed.
• Provide for timely payment to the vendors as per the purchase order.
• Carry out daily banking activities including L/C documentation.
• Conduct departmental audits on regular basis to ensure that all the processes and documentation is in place.
• Interface with the external and internal statutory auditors.
• Periodically review the state of various contracts and their renewal.
• Identify and implement initiatives for better cost management on a regular basis
• Supervise the assessment proceedings with income tax, VAT and service tax authorities.
• Any other official duty assigned by the hospital administrator

Job Qualifications

• At least Secondary School Education (KCSE).
• CPA K
• BCOM (Finance)

Other Competencies/Abilities/Skills Required

• Master’s Degree in a business related discipline
• Fully qualified accountant CPA (K) / ACCA or its equivalent.
• Over 4 years’ experience in a Senior Accountant position
• Working knowledge of accounting systems,
• Analytical, technical and logical approach to problem solving
• Excellent interpersonal, oral and written communication skills
• Strong report writing and presentation skills
• Self-motivated and quick to take initiative
• Must have worked in a similar position for at least three years