Administrative Assistant at Umma University

REF: VA/UU/031/2018

Key Responsibilities

• Provides support for associated activities to include managing the schedule /calendar, making travel arrangements, screening and handling telephone communications, greeting and directing visitors and dealing with administrative and inquiries as appropriate.
• Serves as a primary point of direct administrative contact and liaison with other offices, individuals and external institutions and agencies on a range of issues.
• Utilizes knowledge and understanding of underlying operational issues to assist in administrative problem solving.
• Organizes and facilitates meetings, workshops, conferences and special events as requested, schedules and coordinates dates and times, venues, attendance, agendas and facilities, takes minutes and provides administrative support and follow-up on matters arising from meetings.
• Screens and evaluates incoming and outgoing correspondences and prepares responses as appropriate.
• Enhances professional growth and development through participation in educational programs, current literature, in-service meetings and workshops.
• Performs other job –related duties as assigned. 5. Administrative Assistant -Provides support for associated activities to include managing the schedule /calendar, making travel arrangements, screening and handling telephone communications, greeting and directing visitors and dealing with administrative and inquiries as appropriate.
• Serves as a primary point of direct administrative contact and liaison with other offices, individuals and external institutions and agencies on a range of issues.
• Utilizes knowledge and understanding of underlying operational issues to assist in administrative problem solving.
• Organizes and facilitates meetings, workshops, conferences and special events as requested, schedules and coordinates dates and times, venues, attendance, agendas and facilities, takes minutes and provides administrative support and follow-up on matters arising from meetings.
• Screens and evaluates incoming and outgoing correspondences and prepares responses as appropriate.
• Enhances professional growth and development through participation in educational programs, current literature, in-service meetings and workshops.
• Performs other job –related duties as assigned.

QUALIFICATIONS

• Bachelor’s Degree in relevant administrative discipline.
• 3 years proven working experience
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like Printers, Computers etc.
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Excellent time management skills and the ability to prioritize work.
• Attention to details and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task