Position Overview:
Heshima Kenya is a non-profit organization based in Nairobi, Kenya and dedicated to identifying, protecting and empowering unaccompanied refugee children and youth; especially adolescent girls, through our specialized shelter, education and advocacy programs. The Maisha Collective, an income generating initiative of our alternative education program, the Girls’ Empowerment Program; serves as an economic springboard by helping program graduates become skilled artisans who design, produce, and market a line of unique hand dyed scarves and other items. The Maisha Production Coordinator is responsible for design and production of Maisha products & life skills training for the participants.
Core Responsibilities:
Design and production responsibilities
- Oversee production of the Maisha Collective products, both new and existing.
- Lead the production team in product and design development to meet demands and at the same time, create a competitive advantage in the global market.
- Keep abreast with emerging production trends in a bid to ensure production of quality products by developing consistent quality control measures.
- Train and mentor the Maisha participants on new products and designs.
- Actively participate in determining and analyzing fashion trends and predict expected future results, and use the same information to advice on the appropriate production line and processes.
- Adhere to Quality standards, ethical/fair trade production practices and established policies and/or procedures.
- Take production-calculated risks based on data-driven analytics and emerging market trends.
- Participate in the maintenance, management and stock take of the Maisha Collective Inventory
- Establish a production evaluation system to minimize waste and optimize productivity;
Project planning
- Develop and implement a viable production plan to ensure availability of sufficient products for clients and minimize production cost at all times.
- Develop and maintain production plans and timelines and ensure that the same are strictly adhered to.
- Work order reconciliation: Coordinate the collection/receiving of orders, prioritizing production according to urgency of order, and ensuring that the Turnaround time on the same is strictly observed.
- Work closely with the Finance Officer and procurement personnel in effectively maintaining a material replenishment system. i.e establishing appropriate stock levels (minimum, maximum & re-order).
- Ensure all health and safety guidelines are strictly adhered to during the production process.
- Accurately match production sample with target Fabric.
- Determine the quality and quantity of fabric and dye needed for the production process.
- To coordinate the production planning process and ensure that all material needed is available.
- Ensure daily efficiency tracking & quality control of all items and scarves produced
- Execute the overall production floor work.
- Ensure timely and quality production to meet agreed deadlines with customers
- Evaluate and advise on Maisha Collectives’ ability to produce new designs.
Record Keeping
- Record the daily production numbers and compile comprehensive reports on the same for onward submission to the Director of Programs.
- Actively participate in preparing daily, weekly, monthly and quarterly progress reports of the Maisha Collective.
- Identify any fault fabric, keep a record of the same and report to the Operation Manager for any necessary action.
- Keep all documents related on production up to date. Details on production should include but not be limited to unutilized materials/items taken back to the store, material /items received from the store, any wastages, number of items produced, and any other critical information that may involve production.
- Provide daily update to the Director of Programs or any other designated officer on production status.
- Accept additional and lawful responsibilities that may fall under one or more of Heshima Kenyas’ Programs as delegated by the Director of Programs or the Country Director
Knowledge, Skills & Competencies
- Degree or diploma in Textile Design or Fashion Design from a reputable institution.
- 2-3 years’ experience in textile production.
- Demonstrated ability to work with artisans and implementing quality control measures
- Experience with raw material sourcing in Kenya
- Sensitivity to working with refugee populations
- Excellent Interpersonal and communication skills Ability to keep abreast with emerging trends in textile production and market demands
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