ACCESS Senior Project Delivery Advisor at International Planned Parenthood Federation (IPPF)

JOB PURPOSE

The ACCESS Senior Project Delivery Adviser will be responsible for providing oversight of efficient consortium management, and managing programme implementation at the country level for the successful delivery of a Foreign, Commonwealth & Development Office (FCDO)-funded UK Aid Connect programme, titled Approaches in Complex and Challenging Environments for Sustainable SRHR (ACCESS). With a focus on four diverse countries (Lebanon, Mozambique, Nepal, and Uganda), the ACCESS Consortium aims to produce a set of scalable, evidence-based, participatory approaches that support and engage marginalised and under-served populations in complex and challenging environments to claim and access comprehensive sexual and reproductive health (SRH) information and services.

The critical functions of the role will involve monitoring project implementation by five global consortium partners and providing support to four IPPF Member Associations (MAs). This will include supporting country level activities, and aiding in areas of programme delivery, risk management and compliance with FCDO requirements. The ACCESS Senior Project Delivery Adviser will work closely and seamlessly with ACCESS project colleagues, the Africa Region Office (ARO) Programmes team, the Restricted Funds Delivery & Compliance team, the WISH team, and other relevant staff members to support the strengthening of programme management functions.

KEY TASKS

1. Provide programme management leadership and oversight for the FCDO-funded ACCESS programme, including five global consortium partners and four in-country IPPF Member Associations.
2. Programme delivery oversight - oversee programme strategies, technical approaches and workplans ensuring that the consortium programme delivers against its theory of change and achieves its intended milestones.
3. Facilitate regular programmatic meetings including the monthly global consortium committee meetings, country coordination calls and further working groups as required.
4. Advise the IPPF ARO Programme Head and the ARO Programmes team, the Head of ACCESS Consortium and the project team, Restricted Funds Delivery & Compliance and other IPPF staff members and consortium partners, on the overall operations of the project keeping them informed of significant developments and issues pertaining to the portfolio.
5. Ensure ACCESS Country Managers in the four IPPF MAs are supported by appropriate business processes and allocated enough project management support to enable them to deliver effectively.
6. Enable in-country coordination between consortium partners.
7. Completion of quarterly programmatic reporting, risk-issues register and other key reporting requirements to ensure donor compliance.
8. Oversight of ACCESS budget including supporting Finance in forecasting and tracking spend against plan.
9. Developing the consortium reporting process to support FCDO timelines.
10. Identify and implement improvements to project programme management processes, adapting operational plans to deliver results.
11. Ensure consortium partners adhere to contract requirements providing support in the case of any uncertainty.
12. Support IPPF internal reporting and programme management oversight for leadership.
13. Support strengthened programme management within IPPF ARO and across the IPPF Secretariat through implementing, sharing and collaborating on project management good practices.

Other

• To work closely with the Lead Project Delivery Management as well as other senior or cross-cutting specialist to advance departmental agenda.
• To ensure gender is effectively mainstreamed within the remit of the post and in line with IPPF’s Gender Equality Policy.
• To build and maintain positive relationships with all members of staff, and contacts within and outside the Federation.
• To take collective responsibility for safeguarding, including child protection.
• To undertake any other duties as may be requested from time to time.

PERSON SPECIFICATION

Competencies

PROFESSIONALISM:

• Knowledge and experience of working with International Non-Governmental Organizations (INGOs)Knowledge or familiarity with range of operations for civil society organisations within the project countries, and understanding of the complexity across different cultural, socio-economic, emergency and development contexts
• Knowledge of the region and/or countries covered by the project and as per IPPF delimitation, including the political, economic, and social dimensions
• Understanding of sexual and reproductive health issues for vulnerable/marginalized groups in the project countries and regions, including LGBTI, IDPs, women, adolescent and young people
• Ability to identify and to formulate conclusions/recommendations to resolve a wide range of complex issues/problems
• Ability to relate SRHR issues and perspectives, including gender and inclusiveness issues, to human rights programmes
• Show pride in work and in achievements; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.

PLANNING & ORGANIZING:

• Develops clear goals that are consistent with agreed strategies
• Identifies priorities and knows when to adjust priorities if necessary
• Allocates appropriate amount of time and other resources for completing work
• Foresees risks and allows for contingencies when planning
• Organizes training sessions, e-training and facilitate same
• Monitors and adjusts plans and actions as necessary.

TEAMWORK:

• Works collaboratively with colleagues to achieve organizational goals
• Solicits input by genuinely valuing others’ ideas and expertise
• Is willing to learn from others
• Places organizational and team agenda before personal agenda
• Empowers others to translate shared vision into results
• Is proactive in developing strategies to accomplish team objectives
• Works independently and as a team member
• Supports and acts in accordance with the final team-decision, even when such decisions may not entirely reflect own position
• Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

ACCOUNTABILITY:

• Takes ownership of all responsibilities and honors commitments
• Delivers outputs for which one has responsibility within prescribed time, cost and quality standards
• Works on multiple deliverables simultaneously, independently and meet deadlines without compromising quality
• Strong report writing and presentation skills
• Operates in compliance with organizational regulations and rules
• Takes personal responsibility for their own shortcomings and those of the work unit, where applicable.

COMMUNICATION:

• Speaks and writes clearly and effectively
• Listens to others, correctly interprets messages from others and responds appropriately
• Asks questions to clarify, and exhibits interest in having two-way communication
• Tailors language, tone, style and format to match audience
• Demonstrates openness in sharing information and keeping people informed.

Education & Qualifications

Project management professional qualification (e.g. Prince2, Agile, CAPM, IPMA, etc), Master’s degree in Public Health, Health Services Management, Reproductive Health, or Social Sciences, or qualified by experience.

Work Experience

• At least six years’ experience in similar position, or programmes management
• Two years of experience in the related area at the international level is required
• Significant experience in effectively managing budgets and working on donor compliance in programme implementation is essential
• Experience managing or providing support to FCDO (formerly DFID and FCO) funded initiatives is desirable
• Experience in networking/consortium and cross regional collaboration

Languages

Fluent English essential. Fluent in one or more of French, Portuguese, Arabic desirable.

Assessment

Evaluation of qualified candidates may include a desk review and/or an assessment exercise which may be followed by competency-based interview

Personal Attributes

• Subscribe to IPPF’s Mission, Vision, and Values
• Embrace working in a multicultural environment
• Ability to maintain high level of confidentiality
• Commitment to community and civil society engagement including the meaningful participation of marginalised communities
• Willingness to travel internationally: approximately 30% of time
• Focus on continuous improved results/performance
• Ability to work and deliver under pressure
• Proficiency in technologies, such as MS office suites
• Flexibility and willingness to work outside normal working hours