Accounts Assistant at Actserv

Key Duties and Responsibilities:

• Accurately inputting financial data into accounting system ERP next, maintaining organized records for all financial transactions and supporting documentation;
• Prepare and issue invoices to clients for services rendered, follow up on outstanding invoices and maintain records of payment receipt;
• Track incoming payments and updating accounts receivables and reconciling discrepancies between invoices and payments;
• Reconciling bank statements with financial records on regular basis and monitor bank balances and flag any unusual transactions;
• Review and process staff expense claims and reimbursements, ensuring compliance with company policies for expense approvals and maintaining records for audit purposes;
• Preparing weekly, monthly and yearly finance reports;
• Assisting in preparing financial reports,updating financial trackers and support budgeting processes;
• Support external audits by preparing requested financial data and documents ensuring records are accurate and up to date for audit review and addressing auditors inquiries and findings;
• Respond to inquires related to payments,invoicing, financial policies and assisting in implementing financial policies and procedures;
• Oversee accounts receivable/payable management, including credit management, collections, and vendor payments;
• Monitor cash inflows and outflows to maintain adequate liquidity for operations and capital expenditures;
• Prepare any ad hoc management reports that may be required for decision making;
• Performing other related roles as necessary and in line with business requirements, as assigned from time to time.

Qualifications:

• Bachelor’s degree in Accounting, Finance or related field from an accredited institution.
• Professional qualification in accounting: CPA 2 or ACCA.
• Minimum of 2 years working experience in accounting field.
• Proficiency in accounting software, such as QuickBooks or a similar ERP system.
• Excellent communication and stakeholder management abilities, with strong written and verbal communication to coordinate with teams and clients.
• Strong attention to detail and high level of accuracy, with ability to maintain accuracy in financial records and reports analyzing data spotting errors or variances.
• Displays initiative, self drive, ownership of work, adaptability & commitment to our professional values.