Administrative Assistant, Security at Twiga Foods

Key Responsibilities

Security Desk Support

• Monitor and control entrance and departure of employees and visitors according to prescribed protocol
• Certify and receive staff and visitor clearances and accesses
• Direct and escort staff and visitors to the desired destinations within the facility and log-in their entry to the premises
• Keep track of the movement of people – people traffic and suspect any unusual traffic and take appropriate action in response
• Report any security policy and procedure infractions and violations to the Security Officer
• Receive telephone queries and messages, direct calls to the appropriate staff in a professional and efficient manner at the security desk
• Keep daily logs of activities and any issues addressed

Operations Coordination

• Create a schedule for all the VIP guests required to visit the facility and share it with the Security Manager before the due date
• Raise per diem, cash advance, receipt reconciliations for the safety and security team that are scheduled for travel
• Request for stationery, office supplies – books, toner, files, tv
• Process accidents & incidents updating spreadsheets, follow up actions as required
• Collate and prepare a weekly summary of the security incidences from the Safety and security teams and follow-up to ensure that all agreed action points are completed within deadlines
• Maintains all the security documentation and inventory. Collate documentation/reports detailing security incidents that occur within the office and ensure that they are distributed to the correct authorized persons/ offices
• Print labels and submit them to the appropriate staff

Communication

• Brief the staff on the current and emerging safety and security information as shared by the Security management team to raise awareness on the topic
• Alert staff or visitors of any infractions
• Give a brief about the facility to the visitors – depending on where the visitor is going and the PPEs to wear and where to get them and the safety standards of the company and the washrooms briefing, safety and security rules