Data and Samples Transfer Specialist at International AIDS Vaccine Initiative (IAVI)

Key Responsibilities:

Data and Sample sharing Agreements:

• Ensure compliance with data and samples transfer systems, expediting negotiations and agreements to facilitate material and data sharing.
• In consultation with Legal/DCOP, review and approve agreements for both the transfer of outgoing and incoming material and data requests.
• Liaise with ADVANCE technical leads to ensure the intended use of materials and data is aligned with ADVANCE-specific research activities.

Sample Management:

• Coordinate with IAVI-HIL for the eventual sample inventory and transfer to the Africa based biorepository.
• Perform regular maintenance and updates to the ADVANCE team on sample management and storage.
• Working with the ADVANCE technical leads, ensure compliance with all sample and material transfer regulations in the respective jurisdiction

Data protection and Regulatory compliance:

• Assist in developing, implementing, maintaining, and monitoring privacy and data protection policies, processes, and controls at IAVI.
• Provide advice and guidance to the ADVANCE Project on all aspects of privacy and data protection in relation to relevant policies, procedures, processes, and initiatives, ensuring compliance.
• Conduct audits to ensure privacy and data protection compliance and proactively address potential privacy and data protection issues within the ADVANCE network.
• Take a lead role in assessing new legislation or other regulatory changes, making recommendations as necessary to ensure that risks are mitigated.
• Keep abreast of evolving privacy and data protection regulations, laws, and policies.
• Participate in and advise on security incidents, investigations, or privacy complaints and undertake reporting and remedial actions as necessary.
• Facilitate the preparation of data protection impact assessments for new products and services, ensuring due consideration is given to technical and organizational measures to protect and safeguard personal data.
• Support Legal and Procurement processes around privacy and data protection issues in contract negotiations and client relationships, highlighting to key stakeholders the necessity of adherence to customer data handling obligations.
• Oversee the delivery of privacy and data protection training and awareness for employees and IAVI CRCs involved in personal data processing, improving local/regional knowledge.
• Create and maintain documentation that provides evidence of legal and regulatory compliance.
• Foster a positive data protection culture within IAVI.
• Undertake any other reasonable and related tasks associated with this role as assigned by the manager

Education and Experience:

• Bachelors Degree in LawBusiness Administration, or a relevant degree is required.
• Minimum three years of experience working in data protection compliance or a related field is required.
• Privacy qualification(s) such as (CISMP, CISSP, CISA, CRISC, ISA, QSA, CIPP/E, CIPM, CIPT) is desirable.

Qualifications and Skills:

• Knowledge in EU, Uganda, Kenya, or South Africa data protection laws and practices is required.
• Strong project management skills is required.
• Ability to work well under pressure and manage sensitive and confidential information is required.
• Excellent verbal, written, and presentation skills, with strong attention to detail is required.
• Ability to work well both independently and as part of a team is required.
• Receptive to, and takes positive action on, feedback, recommendations, and requests is required.
• Clearly articulates viewpoints and respects others’ ideas is required.
• Excellent collaboration skills with internal and external stakeholders are required,
• Strives for excellence and seeks solutions to system/process failures, c
• Experience working with a clinical or scientific research organization is highly desirable
• Experience in standard regulatory environment such as research institutes is desirable.