Facilities Manager at Woodcreek School

The Facilities Manager is responsible for the strategic management, operational efficiency and continuous improvement of the school’s physical environment, ensuring it remains safe, sustainable and conducive to high-quality teaching and learning. The role oversees maintenance, grounds, cleaning, and resources management working proactively to align facilities with internationally best standards.

Specific Responsibilities

• Facilities Management & Maintenance
• Develop, implement, and monitor a comprehensive maintenance plan (preventive, corrective, and predictive).
• Ensure timely repairs and upkeep of all school facilities, equipment, and utilities (classrooms, Offices, labs, boarding houses, kitchen, sports fields, Gym spaces, Auditorium, ICT, Libraries, Multi-purpose halls and common areas).
• Supervise grounds, cleaning, and maintenance teams, setting performance standards and providing coaching.
• Manage service contracts with external providers (repairs, pest control, waste management, etc.) ensuring quality and value for money.
• Health, Safety & Compliance
• Implement and monitor health, safety, fire, and environmental standards in compliance with Kenyan law and international best practice.
• Conduct regular inspections, audits, and risk assessments, ensuring hazards are identified and addressed promptly.
• Lead emergency preparedness planning in consultation with the Security department (fire drills, evacuation procedures, disaster recovery).
• Ensure facilities support safeguarding of children in line with school child protection and safeguarding policies.
• Budgeting & Resource Management
• Prepare and manage the annual facilities budget, monitoring expenditure and identifying cost-saving measures.
• Ensure efficient procurement and usage of supplies, consumables, tools, and equipment.
• Maintain accurate inventory and asset registers for facilities-related resources.
• Sustainability & Innovation
• Drive green initiatives to reduce waste, energy, and water usage, aligning with the school’s commitment to sustainability.
• Research and recommend innovative solutions for energy efficiency, campus design, and resource optimization.
• Leadership & Team Development
• Lead a multi-disciplinary facilities team (maintenance, cleaners, and grounds men).
• Foster a culture of accountability, collaboration, and continuous improvement.
• Identify training needs and support professional development of team members.
• Stakeholder Relations & Communication
• Act as the key liaison between the facilities department and school leadership.
• Provide regular reports on facilities performance, safety and projects.
• Ensure timely response to staff, student, and parent concerns related to facilities.
• Support smooth logistics during school events, trips, and co-curricular activities.
• Strategic Development
• Contribute to long-term campus development planning, including infrastructure upgrades and new projects.
• Participate in planning, design, and supervision of construction and renovation projects.
• Advise management on compliance, sustainability, and best-practice in facilities operations.

Academic Qualifications

• Bachelor’s degree in Facilities Management, Engineering, Architecture, Construction Management, Business Administration, or a related field.
• Professional certifications in facilities management (e.g., FPM, Project Management) will be an added advantage.
• Training in Health, Safety, Security and Environment (HSSE) is desirable.

Experience

• Minimum of 5–7 years’ progressive experience in facilities management, maintenance operations, or estate management, preferably in an educational institution, hospitality sector, or other large multi-facility organization.
• Proven track record of managing multidisciplinary teams (maintenance, security, cleaning, grounds).
• Demonstrated experience in budget preparation and cost control.