Finance Assistant - AP at Colgate-Palmolive

Job Purpose (Summary of what the job exists to accomplish)

• To verify invoices against Purchase Orders for correctness then process and allocate any variances within 2 days from receipt
• Prepare vendor reconciliations for all vendors that provide monthly statements
• Prepare monthly AP GL control reconciliations by the 10th of every month
• Run GR/IR report monthly by country and distribute it by the 10th of every month highlighting overdue PO’s that require investigation

Functional linkages (Indicate frequency where applicable )

Internal: Customer development Executives and CDT Finance Manager.

External: Vendors/Suppliers

Key Accountabilities ()

Related Activities

• Ensure that you adhere to all AP Policies and Procedures on an ongoing basis
• Run vendor age analysis monthly and provide comments for aged accounts
• Ensure that age analysis clearing is performed monthly and that all invoices outstanding over 90 days are investigated and reported to the Finance Manager
• Ensure that invoices are paid in accordance with payment terms
• Meet monthly reporting deadlines by ensuring that all invoices on hand are processed before the month is closed
• Ensure that internal and external audit compliance as well as SOX at all times
• Ensure taxes such as VAT and Withholding tax are accounted for correctly
• Support with all audits with regards to provision of supporting documentation. This applies to internal, external and regulatory audits
• Preparation of Purchase Orders for the finance department
• Support other departments with finance related queries including training and guidance with PO creation and closure
• To be involved with monthly closing of non variable overheads
• Ensure that any other adhoc duties assigned by your Supervisor are completed within agreed target dates

Generic Competencies (Use the Personal Leadership Competency framework as a base document, you may add other skills specific to the job)

• B.com degree Finance option or any other related business course.
• CPA at least completed Part 1

Experience

• 6 Months to 1 year of invoice processing and vendor reconciliation preferably within a SAP/quickbooks/sage environment
• A good working knowledge of Microsoft Excel

Functional Competencies (Use Functional & Technical competencies guide as a base document, you may add other skills specific to the job)

• Ability to communicate fluently in English
• A good team player
• Pro-active and assertive
• Ability to work under pressure
• Ability to work well under minimum supervision