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  • Posted: Aug 1, 2022
    Deadline: Not specified
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  • World Vision is an international Christian relief, development and advocacy organisation working in almost 100 countries world-wide to create lasting change in the lives of children, families and communities to overcome poverty and injustice.
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    Grants Finance Officer - Tumikia Mtoto Project

    Job Scope

    To provide financial technical support to the Tumikia Mtoto Project staff and sub grantees/ recipients ensuring financial stewardship, accountability and accuracy of financial reports in line with Donor regulations and WVK Policies.

    Financial Management and Reporting 30%

    • Support the Finance and Administration Manager in the preparation of donor reports.
    • Prepare analysis of the project expenditure for management action to help in monitoring the burn rate for the grant.
    • Review and provide appropriate expense codes for items requested by project staff to ensure accurate posting of expenses
    • Reconcile LDRs with payroll for the project staff under the grant.
    • Support revision of budgets in line with project needs and donor regulations.
    • Upload approved budgets in Horizon.
    • Review Sub recipient quarterly and or monthly financial reports in a timely manner for consolidation.
    • Support the Program staff in linking Grant Budgets to Grant Work-plans, so that the activities to be undertaken in the project matches to the budget
    • Work with Finance & Administration Manager in matching Sub recipient’s budgets to the project budget for consistency.
    • Monitor and review Sub Recipients activities to ensure that only budgeted costs have been incurred.

    Contract/Sub award Procurement and Management 30%

    • Provide support in conducting due diligence for new sub-awardees to ascertain strength of partner’s systems.
    • Ensuring Sub-recipients have internal control systems in place such that accounting records are complete, accurate and are maintained on a consistent basis within the generally acceptable accounting principles.
    • Continuously monitor and identify capacity gaps of sub awardees to inform capacity building initiatives and train them on identified gaps.
    • Take lead in sub-granting process, ensuring grant agreement are well executed.
    • Ensure timely funding requests from Sub recipients for timely disbursement to implement project activities
    • Review and where necessary provide appropriate expense codes to partners for (%) accurate posting of expenses.
    • Monitor sub-awardee financial performance and adherence to donor regulations
    • Follow up with sub awardees for timely reporting based on the sub award agreements.
    • Review of sub-awardee financial reports to ensure accuracy and compliance and ensure proper booking in sun-systems.
    • Maintain proper records and files on each sub-awards both electronic and hard copies.
    • Reconcile sub awardees receivables accounts on monthly basis
    • Undertake field visits as necessary to ensure Financial reports can be linked to the programmatic reports.

    Reconciliation of Balance Sheet Accounts 20%

    • Undertake reconciliation of receivable and payables accounts for the program:
    • Constantly monitor balance sheet account balances
    • Follow up for timely accounting and facilitate booking of staff advances.
    • Match transaction amounts in the balance sheet accounts
    • Prepare monthly reconciliation statements for the balance sheet accounts

    Risk Management 20%

    • Identify risks associated with the project for inclusion in Riskconnect and advice on mitigation measures.
    • Support grant project audits according to the donor requirements.
    • Support implementation of findings and recommendations from audits and various accountability mechanisms
    • Ensure the sub - awardees operate within the agreed/acceptable internal control measures to mitigate risks and ensure accountability that will result in good audit ratings
    • Actively participating in project start up workshops to ensure financial aspect of projects are fully understood.
    • Follow up with the sub grantees to analyse and submit the exempted taxes(VAT) for refund based on USAID guidelines.

    Asset Management 10 %

    • Maintain an updated inventory schedule for all assets purchased under the grant
    • Ensure all assets and inventory are properly tagged and branded as per the donor guidelines
    • Perform inventory counts quarterly in line with USAID and World Vision guidelines
    • Ensure asset disposal is as per the laid down policies and donor guidelines

    Other 5%

    • Perform any other duties as may be assigned by the supervisor or designee from time to time
    • Attend and lead daily devotions.

    Qualification & Skills

    • Minimum 4 years’ experience in financial management dealing with grants management and sub-grantee management
    • Knowledgeable on USAID grant financial management
    • Advanced excel and analytical skills
    • Demonstrated ability to work under minimal supervision
    • Minimum of Bachelor of Commerce in Accounting/ Finance, Economics or Business related field from a recognized university.
    • Professional qualifications in CPA (K) or ACCA finalist
    • Practical experience of using SUN system accounting Software is preferred

    Method of Application

    Interested and qualified? Go to World Vision Kenya on worldvision.wd1.myworkdayjobs.com to apply

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