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  • Posted: Jun 8, 2023
    Deadline: Jun 20, 2023
  • Never pay for any CBT, test or assessment as part of any recruitment process. When in doubt, contact us

    HEVA is a trusted finance, business support and knowledge facility that believes in the transformative social and economic potential of the creative economy sector in Kenya and in the East African region. Since its inception in 2013, HEVA has sought to be at the forefront of helping producers of cultural goods, services and experiences, in Kenya and in East ...
    Read more about this company


    Grants Manager

    Key Responsibilities:
    Grants Management

    • Support the coordinating, monitoring and the implementation of Ignite Culture programme
    • Support the full cycle of grants management activities from pre-award assessments, monitoring/compliance visits and close-out procedures
    • Maintain a grant tracking mechanism to track all grant management performance indicators for effectively monitoring of grant activities to ensure progress and KPIs are met.
    • Ensure grant management procedures are followed and EU compliance requirements are met.
    • Prepare EU financial reports of the project within the deadlines and formats required by the EU and ensure coherence with project progress.
    • Review and ensure grantees reports are coherent, accurate and submitted timely. Maintain monthly reporting compliance tracker for grantees.
    • Ensuring grantees projects are implemented in compliance with EU guidelines and relevant contractual obligations.
    • Maintain and update grantees files (electronic and hard copy files)
    • Coordinate grantees audit exercise and ensure no ineligible costs.
    • Participate and facilitate monthly grantee capacity-building workshops.
    • Facilitate coordination meetings with grantees to review project progress with clear action points.
    • Support the programmatic and administrative close-out of grants including close-out and learning workshops, final reporting, asset disposals, income reconciliation and all EU required project close-out actions.
    • Perform other duties as requested by the supervisor and the program/project manager

    Partner Management

    • Provide technical support (capacity building) to grantees in financial management and EU compliant reporting.
    • Ensure grantees receive funds timely for project implementation and monitor partner budget performance ensuring ineligible expenditures are not incurred.
    • Process and follow up on quality due diligence assessments, grantees awards, contracting and onboarding process.
    • Monitor monthly the status of the utilisation of the grants; Actively participate in programme or staff planning meetings
    • Establish a work plan (monitoring and support) of the financial activities of all grantees and review their budgets to provide advisory and support where necessary.
    • Participate in the various evaluations of the programme.
    • Submit a quarterly report of progress and difficulties encountered by each partner and prepare a risk mitigation plan identified
    • Monitor grantees burn rate and offer timely advice to the programme team for prompt action and decision-making


    • Provide guidance to grantees’ staff and partners on EU compliance requirements/obligations and monitor compliance.
    • Facilitate grantees compliance visit and health checks with the support of programme and finance team.
    • Participate in regular audit of EU’s procedures, practices, and documents to identify possible areas of improvement.
    • Identify timely grantees compliance issues and escalate for timely mitigation.
    • Support in training grantees staff on EU policies, rules, and regulations.
    • Document and share key compliance issues with the programme and finance team at HEVA and the British Council

    Qualifications & Experience Requirement:

    • Minimum of 3 (three) years of experience in grants management and financial reporting
    • Experience with EU/USAID/Global-Fund funding and reporting requirements is preferred
    • Strong knowledge of financial management and accounting principles
    • Strong organisational and time management skills
    • Ability to work independently and as part of a team
    • A keen attention to detail, with the ability to spot errors or inconsistencies in financial reports.
    • Strong interpersonal skills and the ability to build and maintain positive relationships with grantees, partners, and other stakeholders.
    • Excellent written and verbal communication skills, with the ability to explain complex financial information to non-financial stakeholders.
    • Good communicator, with strong organisational time management and analytical skills.
    • Excellent interpersonal, cultural and diplomatic skills.
    • Strong writing and editing skills with strong attention to detail.
    • Ability to juggle competing priorities, meet demanding deadlines and work under pressure
    • Ability to communicate effectively in French will be an advantage

    Education Requirement:

    • Bachelor's degree in a relevant field such as finance, accounting or international development

    Method of Application

    Applications accepted by email:

    Subject line: Grants Officer Submission deadline: 20th June, 2023

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