Head of Programmes at Independent Medico-Legal Unit (IMLU)

Job Purpose

To provide leadership in the execution of critical institutional functions under the Organisation’s Strategic Plan including leadership in program design, implementation, monitoring and evaluation, grant management, stakeholder liaison and human capital management.

Main Responsibilities Of The Jobs

Managerial / Supervisory/ Operational Responsibilities or roles:

• Provide leadership in the development of innovative, creative and responsive programme strategies in line with the strategic plan;
• Provide leadership in the development and implementation of annual work plans in line with the strategic plan;
• Provide leadership in the development of the overall institutional monitoring, evaluation and learning system and its implementation;
• Ensure the requisite monitoring, evaluation and learning tools and processes are developed and adhered to; annual work plans; programme strategies; activity reports; quarterly reports, grant reports, mid-year and end-of-year reviews;
• Ensure the implementation of the work plan is on schedule through regular reviews and adherence to implementation schedules; monthly programme meetings; departmental strategy sessions;
• Leadership on accountability for results in line with the institutional results framework and grant contracts;
• Ensuring execution of action points and planning for, convening and chairing monthly program meetings.
• Review and approve all concept notes, requisitions and expenditure plans to ensure they are in line with institutional requirements as per the concept notes checklist; the approved budgets/budget lines, donor contracts, link with institutional objectives, result area, the purpose of the activity, expected output before recommending for approval by the Executive Director. Overall leadership for donor and institutional annual reporting;
• Leadership in the coordination of all programme interventions to ensure teamwork; synergy, coherence and complementarity in achieving institutional goals and results.
• Any other duty assigned by the Executive Director from time to time.

Responsibility for physical assets

• Office Laptop
• Office desktop
• All organisation’s assets allocated to the programme

Knowledge, Skills And Experience

• A minimum level of academic qualification, skills and knowledge required to perform effectively in the role:
• Masters’ degree in a relevant field with a post-graduate diploma in Programmes Management or monitoring and evaluation
• A minimum level of professional qualification required to perform effectively in the role:
• Diploma in monitoring and evaluation or programmes management
• A minimum level of personal and professional experience is required to perform effectively in the role:
• Strategic leadership experience
• Programmes coordination
• Demonstrable experience in fundraising/resource mobilisation and solid donor network
• Experience in project design and M and E
• Experience in grant management
• Good communication skills
• Demonstrable experience in human resource management( performance management; mentoring and coaching skills)

Minimum months or years of experience required to have to be appointed to the position :

• Minimum: 4 years of demonstrable experience in mid-level programmes management
• Desirable: 6 years experience in senior management related to programmes coordination

Key Performance Indicators

• Strategic leadership in translating institutional strategy into concrete program strategies, and work plans;
• Timely preparation of institutional annual work plans.
• Leadership in programme budgeting and ensuring timely budget absorption
• Timely and quality implementation of all approved work plans/projects.
• Adherence to organisational policies and procedures and donor contract requirements.
• Timely submission of all relevant reports both institutional and for grant purposes.
• Monitoring and evaluation of all programs.
• Highly motivated team and optimal team performance
• Coaching and mentorship