Information & Database Associate (NPSA 7) at United Nations Development Programme (UNDP)

Duties and Responsibilities
 
The Information and Database Associate in close collaboration with a RMU team, will hold the following functions and responsibilities: 

• Data collection, enrichment and management of the Contractor Information Management System (CIMS) Somalia
• Generate data and assist in production of data-analytical reports
• Support Knowledge sharing and knowledge management tools
• Assist in replication of CIMS to other countries
• Assist in the maintenance of other RMU Systems and digital innovation
• Assist in the drafting of Partner Verification Reports (PVRs)

Data collection, enrichment and management of the Contractor Information Management System (CIMS) Somalia

• Lead data collection from UN agencies and data enrichment in CIMS to meet desired target.
• Assist in scheduled review of existing data uploaded in the system for compliance and ensure quality of the data collected. 
• Support in building partnerships for enhanced usage of the CIMS database. This includes interaction with UN Agency database focal points and engagement in peer discussions, information sharing and supporting procurement working and other fora. 
• Assist in the maintenance and development of new functionalities of CIMS (Drupal based system).
• Generate data and assist in production of data-analytical reports
• Generate data and assist in analysis using tools like Power Bi and Excel 
• Assist in the production of quarterly and bi-annual reports data reports 
• Work on enhancement of the CIMS analytical reports to meet stakeholder needs. 
• Capacity Building and Knowledge sharing 
• Assist in managing the RMU’s online presence (website).
• Support maintenance of the RMU and RCO shared portal 
• Continuously work on development on areas that support the RMU. 
• Build capacity of CIMS focal points through regular and ad hoc trainings and user support training
• Support Replication of CIMS to other countries
• Support Replication of CIMS to other countries by preparing onboarding materials and subsequent technical support as well as customization of CIMS to the needs of the recipient country
• Support the System and Software Analyst to resolve 2nd level escalated issues from replicated countries.
• Assist in the maintenance of other RMU Systems and digital innovation
• Assist in the data collection and upload of other RMU information systems like the Capacity Injection Reporting Tool (CIRT)
• Assist in the development and maintenance of the RMU online learning platform. (RMU LMS)
• Assist in the identification, development and implementation of other tools as are relevant for the RMU, the RCO office and its clients.
• Assist in identifying new areas where digitization is advantageous and applicable to the operations of the risk management tools. 
• Recommend applicable software-packages to use, understanding user/client specification, needs and requirements to achieve client satisfaction.
• Perform any other related duties as required.
• Upon request, assist in the drafting of Partner Verification Reports (PVRs)
• Assist to review available information from closed and open sources.
• Identify and screen associated entities and individuals.
• Draft PVRs including caveats, background, entity general information, closed source information, open source information, screening results, and observations/considerations.

Institutional Arrangement

• The Information and Database Associate will have a direct reporting line to the Information & Database Management Officer and overall guidance of the Head of the RMU. The Risk Management Unit (RMU) Organigram is attached.

Competencies Core     

• Achieve Results:    LEVEL 2: Scale up solutions and simplifies processes, balances speed and accuracy in doing work
• Think Innovatively:    LEVEL 2: Offer new ideas/open to new approaches, demonstrate systemic/integrated thinking
• Learn Continuously:    LEVEL 2: Go outside comfort zone, learn from others and support their learning
• Adapt with Agility:    LEVEL 2: Adapt processes/approaches to new situations, involve others in change process
• Act with Determination:     LEVEL 2: Able to persevere and deal with multiple sources of pressure simultaneously
• Engage and Partner:    LEVEL 2: Is facilitator/integrator, bring people together, build/maintain coalitions/partnerships
• Enable Diversity and Inclusion:    LEVEL 2: Facilitate conversations to bridge differences, considers in decision making 

Cross-Functional & Technical competencies          
Thematic Area    Name    Definition

• Business Management     Digital Awareness and Literacy    Ability and inclination to rapidly adopt new technologies, either through skillfully grasping their usage or through understanding their impact and empowering others to use them as needed
• Business Development    Collective Intelligence Design    Ability to bringing together diverse groups of people, data, information or ideas, and technology to design services or solutions
• Business Management    Client Management    Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real client’s and stakeholders.
• Digital & Innovation    Digital Product Design    Ability to design digital products which are user-centered, intuitive, functional and achieve desired outcomes
• Digital & Innovation    Programming, Web and App Development    Ability to build websites, platforms and apps that are effective and intuitive to use
• Digital & Innovation     Data Analysis    Ability to extract, analyze and visualize data (including Real-Time Data) to form meaningful insights and aid effective decision making

Required Skills and Experience
Min. Education requirements 

•    High School Education with 7 years relevant experience; or Bachelor’s degree preferably in Information/data Sciences, Computer Sciences with 4 years relevant experience. 

Min. years of relevant Work experience   

•  A minimum of 7 years of progressively responsible, job related experience; or 4 years with Bachelor Degree in the required fields.

Required skills     

• Demonstrated experience in web application development with HTML, PHP, CSS 
• Knowledge of database design/development and project .
• Data analysis and reporting – experience with data analysis tools such as Power BI, Excel 
• Experience in problem solving and the ability to identify solution-based outcomes 
• Teamwork – an ability to foster a spirit of cooperation and collaboration 
• Experience working with drupal-based system.

Desired skills in addition to the competencies covered in the Competencies section    

• Training – experience in facilitating capacity building workshops 
• Experience with front end javascript based technologies like REACT JS
• Prior experience working for an international organization
• Required Language(s)    Proficiency in written and spoken English. 

Professional Certificates    

• Professional certification in the field of Information Sciences, computer sciences, data analytics or related field is a plus.      
• Professional certification in the field of project management is an asset.