Intern - Finance at World Vision Kenya

Key Responsibilities:

The intern will work closely with the staff in the department while being exposed to the following areas to develop their skills:

Financial Reporting and Analysis

• Post financial data transactions into the accounting system.
• Consolidate and submit accurate project funding requests to PR.
• Ensure timely preparation and review of bank and M-Pesa reconciliation statements.
• Prepare and consolidate accurate financial analysis for management decision making.
• Prepare and submit Project Financial Reports as per donor requirement.
• Ensure timely review and recording of Employee Expense Reports.
• Ensure timely review and reconciliation of the balance sheet items.
• Consolidate periodic Cluster compliance reports.

Processing of financial payments

• Ensure timely processing of payments to service providers.
• Timely facilitation of staff with advance requests for smooth operations
• Review M-pesa requests from the various requesters for completeness of documentation.
• Validate M-pesa requests using Safaricom portal, make necessary corrections in liaison with the requestors.
• File the final payment reports from Safaricom portal.

Financial management and staff support

• Manage and address service providers queries with regards to payments
• Process petty cash requests as needed.
• Analyze and submit exempted taxes (VAT) for refund based on donor guidelines.
• Build capacity of staff and service providers on payment system requirements and changes.
• Prepare timely cash request for submission to the donor · Timely and accurate booking of received income.

Reconciliation of Balance Sheet Accounts

• Undertake reconciliation of receivable and payables accounts for the program.
• Constantly monitor balance sheet account balances.
• Follow up for timely accounting and facilitate booking of staff advances.
• Match transaction amounts in the balance sheet accounts.
• Prepare monthly reconciliation statements for the balance sheet accounts.

Asset management and Administration

• Ensure Project assets are properly tagged and recorded in the asset register and in Sun system within the Cluster.
• Support the Project in asset acquisition, management and disposal as per donor requirement.
• Liaise with the security department and the project driver to ensure the motor vehicle is used as per WVK policies.
• Review motor vehicle summary reports from the project driver on a monthly basis to ascertain proper usage and efficiency.

Risk Management

• Identify risks associated with the role for inclusion in Risk connect and advice on mitigation measures.
• Support grant project audits according to the donor requirements. · Respond to queries on a timely and accurate manner.
• Support timely implementation of findings and recommendations from audits and various accountability mechanisms.
• Ensure the grant operate within WV internal control systems to mitigate risks and ensure accountability.
• Actively participating in project start up workshops to ensure financial aspects of project are fully understood.

ELIGIBILITY CRITERIA

Those eligible to apply for graduate internship programme shall be Kenyan citizens who meet the following criteria;

• Bachelor’s degree graduates who either are beneficiaries of child sponsorship, or have experienced the impact of WV’s community development in their homes will be given priority.
• Graduates who show genuine desire and ability to serve among the poor in rural and semi urban areas of Kenya.
• Graduates who are practicing Christians regardless of denomination, gender and ethnic background.
• Graduates with demonstrated good character, honesty, high competency and generally in good physical and emotional health.
• Graduates who are willing to commit their time on the project for the entire year.
• Graduates who have completed studies in bachelor of Commerce in Accounting/ Finance, Economics or business related field from a recognized university within the last 1 (one) year.
• Professional qualifications in CPA Section II