Legal Administrative Assistant at Corporate Staffing

Responsibilities

• Manages the day-to-day operations of the office; prioritizes the use of support staff and facilities.
• Manages the daily operations of information systems.
• Manages equipment, office services, and facilities.
• Manages schedules and appointments including trial dates and hearings, meetings, and travel.
• Maintains a professional and positive work environment by facilitating effective communication and information sharing among professionals, paraprofessionals, management, and support staff.
• Prepares legal correspondence and documentation.  
• Participates in the strategic planning process with management to identify and accomplish short- and long-term organizational goals.
• Prepares the organization’s budget.
• Performs or facilitates and delegates accounting functions as needed. These may include billing, preparation of financial statements, management of reports, and collections. 
• Consults with outside accountants for audits, preparation of tax returns, and the production of other reports as required by law.
• Drafts and implements operational and human resource policies and practices to ensure quality services.
• Assists with human resource management as needed.  
• Performs other related duties as assigned. 

Qualifications

• Bachelor’s Degree in either Accounting, Human Resource, Business Administration, Finance or related field required. 
• At least 2 years of experience in a similar position.
• Superior writing and verbal communication skills.
• Excellent interpersonal and customer service skills.
• Detail-oriented, presentable and professional.
• Advanced understanding of office management practices including knowledge of accounting procedures and information systems.
• Ability to organize and prioritize tasks, delegating when appropriate.
• Extremely proficient in Microsoft Office Suite or another similar software program.  
• Be a proficient QuickBooks bookkeeper to compute, classify, and record numerical data to keep financial records complete
• Ability to maintain confidential records.