Manager, Supply Chain Management at Mombasa County Public Service Board

Duties and responsibilities

• Oversee development, review and implementation of policies, procedures, strategies, and manuals that safeguard integrity of the procurement processes
• Oversee the procurement and asset disposal processes in line with the Public Procurement and Asset Disposal Act 2015, and Public Procurement and Asset Disposal Regulations (PPADR), 2020, and other relevant laws
• Propose the membership of relevant committees under the Act to the Managing director for consideration and appointment
• Monitor contract management and report any significant departures from the contract terms and conditions to the Managing Director;
• Coordinate secretariat services to the evaluation, inspection & acceptance, and disposal
• Provide professional advice to the Managing Director on procurement and asset disposal matters for decision making
• Spearhead the compliance with all procurement statutory requirements and Government Circulars
• Review periodic reports on matters relating to procurement and asset disposal, recommend for approval by the Managing Director and submission to the National Treasury, PPRA, Ethics and Anti- Corruption Commission in line with the Act and regulations;
• Spearhead the development, recommend for approval and oversee the implementation of the Company‘s annual procurement plan, budgets & disposal plan.
• Oversee implementation and effective use of e-procurement system and inventory & asset management system for the purpose of control and managing inventory, stores and assets.
• Oversee the research on market trends to inform the placing of orders or recommend appropriately awards of all procurement matters;
• Monitor supplier’s performance to assess ability to meet quality and delivery requirements;
• Develop and maintain mutually beneficial relationships with the Company’s suppliers and service providers;
• Manage all stakeholders by providing advice and responding to all procurement related matters promptly and professionally.
• Coordinate external auditing (by Government and donors) and evaluation of Supply Chain
• Management processes and procedures;
• Oversee development and implementation of departmental risk management framework
• Develop and supervise implementation of the departmental annual work plan & budgets and evaluate performance to achieve the Company’s strategic objectives.
• Develop and present management papers for the relevant Board Committee meetings.
• Issue certificates to contractors confirming delivery and acceptance of goods, works and services, where the contract is not complex and specialized;
• In liaison with the HR function, provide holistic leadership to staff in the department, including performance management, discipline, wellness and mentorship/coaching to safeguard departmental productivity, cohesion and staff motivation.
• • Any other duty as may be assigned by supervisor from time to time

Requirements for appointment

• Be a Kenyan Citizen
• Bachelor’s degree in Supply Chain Management or related disciplines from a recognized institution or Any other business-related degree with a Diploma from Chattered Institute of Purchasing and Supplies (CIPS)
• Related Master’s Degree is an added advantage
• Certified Procurement &a Supply Professional (CPSP-K) or equivalent certification from recognized institution
• Registered member of KISM with a valid practicing License
• At least six (6) years of similar experience in utility or service industry, three (3) of which should have been in a management position in a busy and dynamic work environment

Personal Qualities, skills & competencies in addition to the above requirements.

• Excellent understanding of procurement principles Proficient in MS Office
• Good communication, interpersonal, Negotiation and coordination skills
• In-depth understanding of the various procurement Acts
• Excellent Knowledge of Microsoft office applications
• Proven ability to be flexible and work hard, both independently and in a team
• Environment, in a high-pressure on-call environment with changing priorities.
• High levels of integrity and ethical conduct.