Office Assistant at Amazon Fronts

JOB SUMMARY

The primary role of the Office Assistant will be to perform a range of basic office support activities in the organization, such as answering phones and directing calls, greeting and directing visitors, answering questions, and performing routine clerical, data entry, and/or word processing work as assigned.

ROLES AND RESPONSIBILITIES

• Perform clerical and administrative tasks on behalf of the Administration Manager
• Assist in manning the reception area
• Answers telephones, routes calls, takes messages, and provides general information; greets and directs visitors; answers routine inquiries; maintains a log of inquiries as required.
• Opens and routes incoming mail; distributes correspondence and other material to department staff/faculty.
• Performs a variety of routine assignments as appropriate to the position; may operate a personal computer to draft basic correspondence, enter data, and print letters, labels, reports, and/or other materials; types and mails form letters.
• Copies and/or duplicates materials as requested; may oversee the day-to-day operation of copy machine; may prepare and transmit facsimiles for the unit.
• Establishes, maintains, processes, and/or updates files, records, and/or other documents.
• May perform specialized services of a routine clerical/administrative nature in strict accordance with established procedural guidelines, as appropriate to the position.
• May schedule or assist in scheduling appointments, meetings, and/or conferences, as appropriate to the position.
• May order, stock, and distribute office supplies.
• May run various routine errands, as required, for the unit/department.
• Performs miscellaneous job-related duties as assigned.

MINIMUM REQUIREMENTS

• A certificate in Business Management, Administration, or related
• Record Management
• Ability to maintain calendars and schedule appointments.
• Ability to understand and follow specific instructions and procedures.
• Ability to prepare and print routine correspondence, labels, and/or other basic written material.
• Proficiency in Ms. Office and data entry skills
• Skill in the use of operating basic office equipment.

KEY SKILLS AND COMPETENCIES

• Excellent organizational skills
• Keen eye for detail so nothing falls through the cracks
• Good customer care relations but they also must be able to work well with others and customers if needed.
• A critical thinker when making decisions independently
• Great Communication and interpersonal skills