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  • Posted: Mar 28, 2022
    Deadline: Not specified
  • Never pay for any CBT, test or assessment as part of any recruitment process. When in doubt, contact us

    World University Service of Canada - is a leading Canadian non-profit organization in international development, committed to building a more equitable and sustainable world. We work with a unique and powerful network of post-secondary institutions, private-sector partners and volunteers to provide education, employment and empowerment opportunities that imp...
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    Operations Officer

    Job Role

    Under the supervision of the Senior Operations Manager, the Operations Officer supports day tday procurement activities, asset management, logistics management, recruitment support and leave management. He/she will work closely and in collaboration with the WUSC team in Kenya tenhance efficiency in provision of goods and services

    Procurement & Logistics- (70%)

    • Provides technical support across procurement activities during all phases of the procurement cycle;
    • Ensures full compliance of procurement activities in line with WUSC & Donor policy regulations and strategies;
    • Support WUSC projects tdevelop annual procurement plans that are aligned tproject budgets and work plans;
    • Support the Implementation of effective internal controls; contributes and strengthens institutional procurement policies and procedures;
    • Support the development of a country level client-oriented procurement management system;
    • Analyze and evaluate procurement requests and ensure appropriateness of technical specifications;
    • Develops and prepares RFQ/P’s for procurement of routine and non-routine goods and services;
    • Prepares tender documents when need be; purchase and contract documents;
    • Supports the development of standards and criteria for the evaluation of goods, services, supplier capacity, etc.;
    • Convenes and participates on procurement; documents recommendations by the panel for finalization of procurement processes for approval;
    • Prepares submissions tthe approving committees for review and subsequent approval ensuring the relevant supporting documents are complete and validated;

    Maintains the supplier database;

    • Ensure efficient filing & archiving of procurement documentation (tender documents, contracts, quotations, etc.);
    • Ensure timely updates are provided tthe project teams; provide monthly updates on outstanding procurement processes
    • Receives and verify goods against LPO’s; submits invoices tthe finance office for payment;
    • Prepares consultants contracts and addendums

    Asset Management

    • Responsible for the maintenance and regular update of the asset register according tpolicy
    • Support, review & strengthen the monthly asset verification process; investigate and document any loss or damages
    • Responsible for conducting annual physical verification of assets and preparation of annual physical verification reports
    • Responsible for storage of office equipment and supplies, ensuring that appropriate records are maintained
    • Responsible for equipment movement, ensuring that proper records are maintained

    Logistics Management

    • Supports requests for travel; liaises with WUSC Kenya staff, program participants and other stakeholders directly tbook travel, visas, accommodations and meals
    • Ensures flight/cargand hotel reservations are carried out in a timely manner;
    • Coordinates all logistics for convening events, meetings and workshops
    • Ensures follow through on all things Logistics.

    Operations Management - 30%

    Recruitment/ New Hire Process

    • Providing support in the recruitment/hiring processes that may include posting vacancy announcements; organizing resumes and job applications, scheduling job interviews and assisting in interview processes.
    • Prepares new employee files ensuring all required documents are in place.
    • Support employee/consultant induction process
    • Assist in conducting background checks and candidate’s documents/information verification.

    Leave & record Management

    • Responsible for electronic and physical filing of all HR related documents;
    • Maintain current consultancy files and databases;
    • Ensuring timesheets are completed and filed every month;
    • support the tracking of annual leave providing periodic updates trespective team members.


    • Adaptable, flexible, able ttake initiative and prioritize among competing demands
    • A good team player with strong interpersonal skills, outgoing personality, and ability twork independently and effectively under pressure and on strict deadlines and in a multicultural setting
    • Excellent knowledge of Google Suite Apps (Google sheets, Google Docs, Google slides, Gmail etc)
    • Excellent oral and written communications skills in English
    • Adherence tWUSC values and safeguarding policy


    • Minimum bachelor’s degree in Procurement and /or Supply Chain Management or related
    • A Masters’ degree in procurement or Supply chain management and/or CIPS certification is an added advantage.
    • KISM Membership is desirable.
    • Experience in the use of Google Suite applications.
    • A Minimum of 5yrs work experience in a position with similar responsibilities.
    • Previous experience working with development, fast and dynamic work environments

    Deadline:3rd April 2022

    Method of Application

    Interested and qualified? Go to World University Service of Canada on to apply

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