Payables Assistant at Twiga Foods

Twiga Foods is looking for suitable candidates to fill the position of a Payables Assistant. The role holder will be accountable for ensuring accurate and timely processing of all invoices and credit notes received by the business.

Key Responsibilities

Execution of procure-to-pay process:

• On a continuous basis post all supplier invoices and credit notes into appropriate ledgers and ensuring appropriate verification steps such as 3-way matching are applied.
• On a continuous basis ensure all accounts forwarded for reconciliations have accompanying statements of accounts (both internal and supplier statements) to aid in reconciliations.
• On a continuous basis manage the timeliness of payments by queuing up payments to be reconciled by age and prevailing limits & terms and trigger the payment process accordingly.
• On a scheduled basis, trigger payment for due taxes (VAT, Withholding VAT, Withholding Tax, PAYE, Reverse VAT etc.) and any compulsory statutory payments e.g., NSSF, NHIF etc.)
• Responsible for the initializing all out-going MPESA payments to suppliers, staff, farmers etc.

Reporting process:

• Supporting the monthly, quarterly, and annual management reporting with specific emphasis on physical vouching of documents.
• Stakeholder Relations Management: Maintain continuous communication with internal and external stakeholder with prompt turn-around to queries regarding payments.
• Document Management: ensure the safe and orderly archiving of all payment and payment related documents for the time required to meet audit, legal and tax queries.

Cross-Team responsibilities:

• Participate in the physical stock taking exercise in conjunction with the wider accounting team weekly /monthly.
• Participate in the business wide Fixed Asset verification exercise on a quarterly basis.
• Participate in interim and final statutory audit, tax audits and any other assessments the business may be engaged in with specific emphasis on physical vouching of documents.

Minimum Qualifications And Experience

• Have at least 2 years working experience in a busy accounting environment (with considerable exposure to high volume of payables accounting).
• Have prior experience working with an ERP/Substantial accounting software.
• Have a university degree in Business, Economics, or relevant field.
• (CPA-part 2) or ACCA equivalent.
• Have a good working knowledge of MS Excel skills.