Finance & Administration Manager at Geosurveys & Geospatial Information Limited

KEY RESPONSIBILITIES

• Finance
• Oversee finance and accounting functions in accordance with generally accepted accounting principles, financial policies and procedures and all other applicable laws, rules and guidelines.
• Provide accurate and timely periodic financial and other reports to the various stakeholders.
• Prepare reports for management, Board, auditors, regulators, government agencies and departments including for tax compliance purposes.
• Examine, evaluate and implement cost-reduction strategies for efficient funds management.
• Safeguard cash balances by overseeing all cash receipts and withdrawals.
• Lead the annual budgetary process in liaison with HODs and manage the Budget information system (e.g. spend to date; forecast to complete), ensuring services are delivered within the projected timeframe, and query over-expenditure.
• Administration
• Work closely with all service providers for outsourced services including service level agreements oversight.
• Oversee and guide the records management and incoming and outgoing communications for administrative services.
• Ensure that there is adequate and conducive office environment for all staff (furniture, security and safety, equipment and supplies – Facilities management).
• Ensure the safe custody and security of all Geosurveys Global assets including vital records (purchase contracts, proof of ownership documents, etc).
• Ensure logistics planning & Coordination including vehicle maintenance reports oversight of vehicle maintenance reports.
• Business Development Strategy
• Assist in Formulating and Executing the business development strategy in alignment with the company growth objectives.
• Identify new business opportunities including potential clients, partnerships and markets.
• Governance Support
• Works with the CEO to proactively mitigate financial and legal risks to the organization and its board members.
• Ensures that activities and policies meet board policies and directions, as well as legislative requirements.
• Recommends policies and procedures in areas encompassing finance and accounting, IT, Procurement for the consideration of the CEO and board of directors.
• In close consultation with the CEO and Secretary of the Board, establishes a relationship with GEOSURVEYS Board so that the Board has an opportunity to understand fully the key financial issues of GEOSURVEYS.
• Ensures reporting obligations to the relevant bodies in Kenya are completed in a timely and accurate fashion.
• People & Team Leadership
• Contribute to the overall management and direction of the organization in support of the CEO or and as a part of the senior management team.
• Manage, mentor, and support the team to ensure they meet individual and team goals.
• Conduct regular performance reviews, set clear objectives, and offer professional development opportunities for team members.
• Foster a collaborative and motivated team environment, encouraging innovation and accountability.
• Conduct regular performance Reviews.

Education, Knowledge & Skills Requirements

Education & Professional Qualifications

• A bachelor’s degree in Finance, Accounting or Economics or any business-related field.
• Possess professional certification: Certified Public Accountant (CPA- K), ACCA or equivalent.
• Must be a certified public accountant and a member of ICPAK.

Experience

• A minimum of 8 years relevant experience in a similar role.
• A minimum of 3 years in a senior managerial role.
• Management/leadership experience.