Vacancies at Geosurveys & Geospatial Information Limited

KEY RESPONSIBILITIES

Business Development Strategy & Funnel Development

• Lead the funnel management
• Coordinating leads and proposal from across all departments for timely execution.
• Following through proposals to close
• Tracking new potential leads and proposal from across adverts and digital sites.
• Prequalification Request for Proposal & Expression of Interest follow-up
• Branding
• Ensure that the organizational Brand is upheld and consistent across all platforms i.e digital and merchandise.
• Ensure all operational branded materials are as per standards of the Brand guidelines and brand manual.
• Ensuring Organisational branding standards during industrial events.
• Digital Marketing
• Ensure strong and consist online presence across all digital platforms
• Ensure Brand guidelines are followed across all digital platforms
• Ensure optimised visibility across all digital platforms through modern technology approach such as Search Engine Optimization SEO
• Ensure web and online management
• Industry Professional Events
• Keep itinerary of all industry and professional events that relate to the organisation.
• Ensure organisational presence by coordinating with relevant departments and management.
• Highly adaptable to modern trends across the industry that inform organisational branding and presence
• Client Relations
• Ensure Ethical and professional engagement with all clients
• Onboard new clients as per the organisational client acquisition processes
• Ensure compliance to client acquisition-SOPs onboarding and communication.
• Ensure satisfactory contract management to client’s expectations
• Ensure clients satisfaction surveys are done in collaboration with relevant departments HODs and Finance and administration for clients sign off or end of Project.

Education, Knowledge & Skills Requirements

Education

• Bachelor’s degree in business administration, Marketing, or any related field
• Chartered Institute of Marketing or equivalent membership.
• Minimum of 7 years’ experience

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KEY RESPONSIBILITIES

• Finance
• Oversee finance and accounting functions in accordance with generally accepted accounting principles, financial policies and procedures and all other applicable laws, rules and guidelines.
• Provide accurate and timely periodic financial and other reports to the various stakeholders.
• Prepare reports for management, Board, auditors, regulators, government agencies and departments including for tax compliance purposes.
• Examine, evaluate and implement cost-reduction strategies for efficient funds management.
• Safeguard cash balances by overseeing all cash receipts and withdrawals.
• Lead the annual budgetary process in liaison with HODs and manage the Budget information system (e.g. spend to date; forecast to complete), ensuring services are delivered within the projected timeframe, and query over-expenditure.
• Administration
• Work closely with all service providers for outsourced services including service level agreements oversight.
• Oversee and guide the records management and incoming and outgoing communications for administrative services.
• Ensure that there is adequate and conducive office environment for all staff (furniture, security and safety, equipment and supplies – Facilities management).
• Ensure the safe custody and security of all Geosurveys Global assets including vital records (purchase contracts, proof of ownership documents, etc).
• Ensure logistics planning & Coordination including vehicle maintenance reports oversight of vehicle maintenance reports.
• Business Development Strategy
• Assist in Formulating and Executing the business development strategy in alignment with the company growth objectives.
• Identify new business opportunities including potential clients, partnerships and markets.
• Governance Support
• Works with the CEO to proactively mitigate financial and legal risks to the organization and its board members.
• Ensures that activities and policies meet board policies and directions, as well as legislative requirements.
• Recommends policies and procedures in areas encompassing finance and accounting, IT, Procurement for the consideration of the CEO and board of directors.
• In close consultation with the CEO and Secretary of the Board, establishes a relationship with GEOSURVEYS Board so that the Board has an opportunity to understand fully the key financial issues of GEOSURVEYS.
• Ensures reporting obligations to the relevant bodies in Kenya are completed in a timely and accurate fashion.
• People & Team Leadership
• Contribute to the overall management and direction of the organization in support of the CEO or and as a part of the senior management team.
• Manage, mentor, and support the team to ensure they meet individual and team goals.
• Conduct regular performance reviews, set clear objectives, and offer professional development opportunities for team members.
• Foster a collaborative and motivated team environment, encouraging innovation and accountability.
• Conduct regular performance Reviews.

Education, Knowledge & Skills Requirements

Education & Professional Qualifications

• A bachelor’s degree in Finance, Accounting or Economics or any business-related field.
• Possess professional certification: Certified Public Accountant (CPA- K), ACCA or equivalent.
• Must be a certified public accountant and a member of ICPAK.

Experience

• A minimum of 8 years relevant experience in a similar role.
• A minimum of 3 years in a senior managerial role.
• Management/leadership experience.

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KEY RESPONSIBILITIES

• Project Planning
• Overseeing the conceptualization and execution of projects, from the first stages to final delivery.
• Establish the resources and organizational structure needed to implement the control strategy, including workforce, tools, procedures, and communication methods. For complex projects, develop a comprehensive “Project Control Plan” document.
• Establish and keep the overall project breakdown structure and relevant coding systems to meet all control requirements.
• Develop and implement comprehensive project plans, schedules, and timelines, including critical path analysis, resource allocation, and risk management strategies, to ensure efficient project delivery and compliance with contractual obligations.
• Business Development Strategy
• Assist in Formulating and Executing the business development strategy in alignment with the company growth objectives.
• Identify new business opportunities including potential clients, partnerships and markets.
• Identify business development opportunities by listening to client needs, assessing operational gaps, and recognizing potential for new services or improved processes.
• Team Coordination
• Leading and managing geospatial engineering, GIS, urban planning, remote sensing and all other project teams to ensure project milestones are met.
• Regular progress tracking: Monitor project progress and proactively find and address potential risks or impediments before they escalate.
• Collaboration and problem-solving: Encourage a collaborative environment where team members can share ideas and work together to solve problems as they arise.
• Client Management
• Maintaining a client-centric approach, understanding specific needs, and ensuring satisfaction through tailored solutions.
• Building and keeping strong relationships with clients by managing their expectations, ensuring clear communication, and aligning project goals with client needs throughout the project lifecycle.
• Quality Assurance
• Implementing quality control processes to ensure the accuracy and precision of all deliverables.
• Implement quality assurance and quality control measures, inspections, and testing protocols to ensure compliance with project specifications, industry standards, and client expectations.
• Risk management: Coordinate with team members to name potential risks and develop strategies to mitigate them.
• Resource Management
• Allocating resources effectively to ensure projects are completed on time and within budget.
• Develop and implement comprehensive project plans, schedules, and timelines, including critical path analysis, resource allocation, and risk management strategies, to ensure efficient project delivery and compliance with contractual obligations.
• Technical Oversight
• Offering technical guidance on a variety of services, including land surveys, GIS, remote sensing, and urban planning.
• Technical guidance: Provides technical guidelines and expertise to the project team and stakeholders.
• Quality assurance: Verifies that technical requirements, standards, and quality are met throughout the project.
• Contract Management
• Ensure deliverables and responsibilities are duly met as per the contract framework between the organization and the client.
• Represent the organization in external / client contract management meetings in collaboration with key departmental heads.
• People Leadership
• Manage, mentor, and support the team to ensure they meet individual and team goals.
• Conduct regular performance reviews, set clear goals, and offer professional development opportunities for team members.
• Foster a collaborative and motivated team environment, encouraging innovation and accountability.

Education, Knowledge & Skills Requirements

Education

• University degree in Geospatial engineering or Urban Planning /Engineering Or GIS
• Master’s degree in environmental science, GIS engineering, or Urban Planning or Project Management
• Certifications in other skills sets in project management, geospatial analysis, data analysis etc.

Experience

• At least 5 years of experience in workstreams related to GIS, M&E, ICT, geospatial analysis, with demonstrated ability to apply technologies to solve challenges related to development/humanitarian interventions.