Fleet Administrator (Manufacturing Industry) at HCS Affiliates Group

• We are recruiting on behalf of a leading manufacturing company seeking a Fleet Administrator to support efficient, compliant and cost-effective fleet and distribution operations.

Role Summary

• The Fleet Administrator will oversee fleet performance, supplier management, compliance, reporting and cost optimization while ensuring safe and efficient vehicle operations across multiple sites.

Key Responsibilities

Fleet Cost & Performance Management

• Monitor fleet efficiency, fuel consumption and telematics data to drive cost savings.
• Ensure timely servicing, tyre management and preventive maintenance.
• Promote safe driving behavior and support driver training initiatives.
• Analyze fleet data and prepare performance reports (spend vs budget, utilization, uptime).

Supplier & Stakeholder Management

• Manage relationships with fleet suppliers, repair vendors and service providers.
• Monitor supplier performance, resolve issues and follow up on payments.
• Collaborate with Supply Chain, Finance and Distribution teams to ensure value for money and operational efficiency.

Compliance & Risk Management

• Ensure compliance with statutory requirements (permits, insurance, inspections, speed governors, driver licenses).
• Support export compliance (e.g., phytosanitary certification).
• Investigate accidents and implement corrective actions.
• Identify operational risks and develop mitigation strategies.

Fleet Lifecycle Management

• Support acquisition and disposal of vehicles in collaboration with Procurement.
• Recommend fleet replacement strategies to optimize operating costs.

Process Improvement & Reporting

• Maintain fleet monitoring systems and generate regular performance reports.
• Engage drivers and internal stakeholders to address operational challenges.
• Provide monthly reports on compliance, utilization, incidents and spend.

Key Performance Indicators

• Vehicle repair & maintenance spend vs budget
• Fuel efficiency across sites
• Vehicle uptime & utilisation
• Compliance with statutory requirements
• Accuracy and timeliness of fleet records

Requirements

Qualifications & Experience

• Diploma/Degree in Supply Chain, Logistics, Business or related field.
• Professional membership (e.g., KISM) is an added advantage.
• Experience working with ERP systems (SAP preferred).
• Knowledge of imports, fleet management and distribution operations.

Skills & Competencies

• Strong analytical, reporting and coordination skills.
• Excellent communication, negotiation and relationship management abilities.
• Good automobile knowledge and problem-solving skills.
• Self-driven team player comfortable in multicultural environments.