Procurement & Logistics Officer at Janta Kenya

Job Description

We are currently hiring a ratiocinative and proactive procurement & logistics officer under immediate supervision of the General Manager (Operations) responsible for implementation of procurement and logistics related activities in accordance with the organizations procurement & Logistics Policies and procedures.

Key roles to include but not limited to: Supply Chain Management, Overseeing and coordinating Procurement activities, evaluating suppliers, coordinating purchases, overseeing and coordinating imports, customs management etc. The procurement and logistics officer should be a team player able to work harmoniously within a multi-professional team to ensure limited stock outs, timely delivery of goods as required for various project activities as well as inventory requirements. The role will also be responsible for ensuring required reports are accurate and submitted in accordance with reporting schedules.

Key Responsibilities

Procurement:

• Development and implementation of procurement and logistics policies in-line with the organizations business requirements as well as overall policies and procedures.

Supply chain Management:

• International and local product sourcing, supplier evaluation and negotiation, to establish favorable terms and conditions for the procurement of various goods and services.
• Liaison with finance department to coordinate supplier purchases and ensure accurate and timely remittances.
• Supplier management and tracking to ensure ordered goods adhere to requested specifications with reduced overall lead times.
• Coordinating with suppliers on various pre-shipment requirements i.e. Inspection & testing, Container loading, vessel booking, Bill of Landing, COC etc.
• Coordinating with suppliers, shipping agent and relevant company departments to ensure timely clearing of goods from customs with minimal delays.
• Coordinating with suppliers, shipping agent and relevant company departments to ensure integrity of goods in transit i.e. Cold Storage, Fragile Goods etc.
• Coordinating with shipping agent and relevant company departments to ensure ordered goods are received in central stores with minimal variances in respective quantities.
• Follow-up with suppliers in case of variances in received goods vis a vis ordered goods.
• Monthly reporting on all Procurement and logistics activities with a focus on key matrices, pivotal to management decision making on improving department efficiency
• Ensure compliance with company policies and regulatory requirements during the procurement and transshipment process.
• Collaborate with cross-functional teams, including Sales Department and Regulatory Affairs, to ensure that procurement activities align with company sales strategy, targets and regulatory standards.
• Forge and foster relationships with suppliers, with a view on improving trade and payment terms in favor of the organization.
• Quarterly performance evaluations on suppliers with a view to address any issues related to trade terms, payment terms, product quality, supplier lead times, delivery and pricing.
• Monitor market trends and conduct supplier assessments to identify opportunities for improvement and cost savings.

 Logistics Management.

• Oversee and coordinate of all logistical matters as pertains to supply chain management i.e. International and Local Logistics.
• Oversee logistics, storage and distribution of products to clients, maximizing on the fleet available while minimizing costs.
• Work with logistics providers to optimize routes, reduce lead times, and ensure on-time delivery of products.
• Implement and maintain efficient procurement and logistics practices in liaison with other departments to minimize stockouts and excessive stock holding.

Other Responsibilities

• Ensure that all procurement and logistics activities are well-documented and compliant with relevant company policies, regulations and current industry standards.
• Maintain accurate records of purchases, shipments, goods received and inventory levels.
• Identify cost-saving opportunities and implement strategies to optimize procurement and logistics operations.
• Monitor and analyze budget variances related to procurement and logistics activities.
• Identify potential risks in the supply chain and implement risk mitigation strategies.
• Stay informed about changes in regulations and industry trends that may impact procurement and logistics activities.
• Prepare and analyze reports on procurement and logistics performance metrics, providing key insights and recommendations for improvement.
• Contribute to the development of key performance indicators (KPIs) for the procurement and logistics department.

Skill & Experience

• Bachelor’s degree in Commerce with a specialty in Procurement, Supply Chain Management, or a related field from an established and recognized university.
• 2-4 years’ experience in procurement and logistics, preferably in the pharmaceutical/medical industry.
• Relevant experience in international and local trade & procurement.
• Relevant experience in international and local logistics management.
• Relevant experience in international and local customs management.
• Sound and up to date working knowledge of procurement processes, supply chain management, and logistics operations.
• Familiarity with relevant regulations and quality standards in the pharmaceutical sector. Ability to execute, track and deliver on various imports with competing timelines.
• Computer Literacy i.e. MS Office applications, ERP’s etc.

KEY COMPETENCIES

• Procurement and Sourcing.
• International trade & Logistics.
• Logistics and Supply Chain Management.
• Supplier Relationship Management.
• Documentation and Compliance.
• Cost Management.
• Risk Management.
• Strong deductive & analytical skills
• Communication, collaboration & Team work.