Procurement Officer at Koinonia Community

Key Responsibilities:

• Procurement Management: Conduct procurement procedures and manage the procurement cycle per PRAG guidelines and Kenyan public procurement laws. Prepare tender dossiers and procurement documentation. Identify suppliers and lead the tendering process.
• Supply Chain and Contract Administration: Oversee the supply chain, manage purchase orders, and verify invoices. Archive and store procurement documents.
• Performance Review and Record Keeping: Review prices and contract terms, ensuring compliance with regulations.
• Vehicle Coordination and Management: Coordinate vehicle use, fuel, and maintenance. Manage requisitions and vehicle documents.
• Deliverables: Ensure procurement needs are met, suppliers are selected, vehicles are maintained, and records are kept up to date
• Undertake any other assignments related to logistics that may be required, in view of the efficient functioning of the project;

Minimum requirements

• Bachelor’s degree in Business Administration or related field
• Professional experience: minimum requirements 3 years of working experience in the field of procurement, administration, or supplier relationship management
• Considered as an asset: Working experience in non-profit sector / NGO organizations. Working experience with international donors and institutions such as EU, WB, UN, as well as governmental development agencies.
• Minimum requirements: good knowledge of IT tools and in particular good knowledge of Microsoft Office
• Personal skills: a well-organized, proactive, self-motivated person with the ability to work within a team, respecting deadlines, ability to deal with stressful situation.