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  • Posted: Aug 5, 2022
    Deadline: Aug 19, 2022
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  • The African Population and Health Research Center (APHRC) is leading Africa-based, African-led, international research institution headquartered in Nairobi, Kenya, and conducting policy-relevant research on population, health, education, urbanization and related development issues on the continent.
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    Program Assistant

    The African Population and Health Research Center (APHRC) is a leading Africa-based, African-led, international research institution headquartered in Nairobi, Kenya. APHRC conducts policy-relevant research on population, health, education, urbanization and related development issues in sub-Saharan Africa.

    APHRC seeks to recruit a Program Assistant to provide administrative, coordination, and logistical support to the Training Unit within the Research and Related Capacity Strengthening (RRCS) Division.

    Duties/Responsibilities

    • Manage the Unit leader’s office and respond to queries in their absence;
    • Manage meetings of the Unit, including preparing documentation and taking minutes, and ensuring timely sharing of meeting notes;
    • Identify action points during meetings and follow up with the concerned parties to ensure accomplishment;
    • Maintain an effective record and filing system for contracts, project activities, correspondences and documents for quick and easy reference;
    • Manage conference and workshop logistics by preparing draft budgets, making travel and hotel bookings, sending invitations, preparing workshop materials and arranging for per diems and other reimbursements;
    • Maintain grant reporting requirements and schedules in the Project Management System (PMS) and follow-up on project reports to ensure submission by due dates;
    • Assist in proposal development process taking responsibility for administrative sections of proposal developed, ensuring all application requirements are met;
    • Schedule appointments for the Unit leader and other members of the team as necessary;
    • Assist course facilitators in preparing training materials including PowerPoint presentations; and
    • Provide support in basic data analysis, report preparation including formatting of reports in accordance with specified templates, and sharing of the reports.

    Qualifications, Skills, and Experience 

    • Diploma in Education, Business Administration or related field.
    • At least 3 years of relevant post-qualification experience in a busy office environment, preferably in an education or research institution engaged in capacity building as one of its mandate.
    • Proficiency in MS Office suite.
    • Ability to work with information that is both sensitive and confidential in nature.
    • Good planning, financial and organizational skills.
    • Excellent communication and interpersonal skills.

    Desirable

    • Detail oriented, discreet, tactful, courteous.
    • Ability to assess priorities and manage competing demands with minimum supervision.
    • Experience working in a multidisciplinary and multicultural environment.
    • Initiative and innovation in assessing situations, troubleshooting, conflict resolution, and teambuilding.

    Method of Application

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