Program Coordinator at Alliance for a Green Revolution in Africa (AGRA)

Program Coordinator, Nairobi, Kenya – Job Reference: PC/RFTR/10/2021
Type: Temporary Role
Duration: 6 Months
Location: Nairobi, Kenya

Job Description

Reporting to the Regional Head of Food Trade, the temporary Program Coordinator will be responsible for supporting the implementation of the regional food trade and resilience program through provision of administrative and coordination support to the Head of unit and the team ensuring up-to-date grants and consultancies status, financial and risk management reports, and regular program meetings and reporting. The incumbent will assist the Regional food trade unit in internal and external communications to ensure the running of a cohesive, coherent program, and provide regular updates on the team’s status through reports or meetings.

Key Duties and Responsibilities

1. Provide administrative support to the RFTR unit in ensuring smooth implementation of program and projects including travel and meetings.
2. Support and work with the finance team to prepare regular monthly and quarterly financial reports and forecasts for the programs.
3. Support and work with RFTR team in formulation, award, implementation and monitoring of grants or related consultancies and maintain a tracker of all contracts/grants providing regular updates on their status and expenditure.
4. Maintain and update a risk register, delivery chain risk map and mitigation measures in consultation with the RFTR unit and compliance and legal department
5. Organize and keep record of program meetings including bi-weekly, monthly and quarterly sessions among team members and with the donor
6. Assist team members in putting together program reports such as bi-annual reports, monthly presidents reports and others
7. Play a key role in program visibility; including organizing local and regional events and making all arrangements including logistics, invitations, follow up, obtaining presentation, liaising with service providers and post-event follow ups.

Relevant Experience

1. Minimum of 5 years’ experience in project/business management /organization and planning / program coordination and financial acumen is essential.
2. A minimum of three years’ experience in relevant sector.
3. Good working knowledge of not-for-profit organization.
4. Experience managing complex initiatives with proven ability to coordinate teams, activities and deliver on timely fashion.
5. Experience in working with development organizations or institutions will be an added advantage.
6. Analytical, excellent data mining ability.
7. Strong verbal and written communication skills and report writing.
8. Results and detail orientated with a very hands-on approach.
9. Excellent leadership, organizational, and problem solving/decision making skills.
10. Intelligent, motivated self-starter with strong interpersonal skills and work ethic.
11. Academic and Professional Qualifications
12. Bachelor’s degree in business or social sciences.
13. A Master’s degree in a relevant field will be an advantage.
14. Computer proficiency and familiarity with a range of software applications including word processing, spreadsheets and databases.
15. Fluency in English required.